Project Administrator: Document Control & Coordination

Hatch; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

Hatch in Perth is seeking a Project Administrator to join the Document Management team. The role supports project managers and multidisciplinary teams in a fast-paced setting, ensuring documentation is accurate and accessible.

You will coordinate meetings, manage document control, and enable smooth project delivery across stakeholders while maintaining compliance with procedures and standards.

Qualifications

• Detail-oriented administrator with experience supporting large engineering, mining, infrastructure, or construction projects.
• Exceptional organisational skills with ability to manage competing priorities while maintaining accuracy.
• Strong written and verbal communication; proficient with Microsoft Office, SharePoint and document management systems.

Responsibilities

• Provide administrative support to project managers and multidisciplinary project teams.
• Coordinate project meetings, communications, and stakeholder enquiries.
• Develop, maintain, and support project procedures, communication sites, and distribution matrices.
• Format, quality check, issue, and maintain project documentation in accordance with project standards.
• Manage document control activities, including filing, scanning, registration, and record management within EDMS and SharePoint systems.
• Train and support project team members in the use of document management systems, templates, and project procedures.
• Coordinate staff mobilisation, travel arrangements, site access requirements, inductions, medicals, and PPE requirements.
• Support functional leads with organisational planning, work plans, reporting, translations, and other project administration activities.

Skills

Microsoft Office

SharePoint

Document management

Tools

EDMS

SharePoint

Job description

Hatch in Perth is seeking a Project Administrator to join the Document Management team. The role supports project managers and multidisciplinary teams in a fast-paced setting, ensuring documentation is accurate and accessible.

You will coordinate meetings, manage document control, and enable smooth project delivery across stakeholders while maintaining compliance with procedures and standards.