Project Admin

Complete Site Services Ltd; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

Complete Site Services Ltd in Perth is seeking a proactive project administrator to streamline document control, MDR collation, and site support for our mining and construction teams.

You will manage controlled documents, update registers, track versions, and coordinate flights, inductions, and subcontractor invoicing while protecting confidentiality and ensuring client specifications are met.

Qualifications

• Processing controlled documents through established protocols.
• Proficient with Aconex and Team Binder or willing to learn.
• Strong attention to detail and ability to work with project teams.

Responsibilities

• Implementing and overseeing document control procedures.
• Collation and submission on MDR's to finalise projects.
• Tracking and submission of drawings and documents to client and internal issue.
• Ensuring document submissions adhere to project formats and client specifications.
• Recording document flow to and from relevant parties, including clients and subcontractors.
• Tracking document versions and locations accurately.
• Maintaining confidentiality and integrity in document management.
• Managing hot water system rebates.
• Compiling and comparing site daily work sheets in Excel, along with subcontractor invoices.
• Coordinating logistics such as flights, medicals, and inductions.
• Proficiency in updating and maintaining registers.
• Booking and coordinating flights, medicals and inductions.

Skills

Document control

Aconex

TeamBinder

Attention to detail

Tools

Excel

Aconex

Job description

Are you enthusiastic about advancing your career and making a significant impact? Look no further - an exciting opportunity awaits you!

About the Role:

As a vital member of our dynamic project team, you'll play a crucial role in ensuring the seamless delivery of project documentation, technical queries, handover materials, and MDR collation for our esteemed clients. Additionally, you'll provide essential support for staff mobilization to project sites and offer general project administrative assistance to the team. Attention to detail is paramount in this role. Team Binder experience is an advantage.

About You:

You will spearhead the processing of controlled documents through established protocols, ensuring systematic organization and timely transmission to clients. Proficiency in systems such as Aconex and Team binder is essential, or a willingness to quickly adapt to various client-based platforms. Your responsibilities will include:

Implementing and overseeing document control procedures.

Collation and submission on MDR's to finalise projects.

Tracking and submission of drawings and documents to client and internal issue.

Ensuring document submissions adhere to project formats and client specifications.

Recording document flow to and from relevant parties, including clients and subcontractors.

Tracking document versions and locations accurately.

Maintaining confidentiality and integrity in document management.

Managing hot water system rebates.

Compiling and comparing site daily work sheets in Excel, along with subcontractor invoices.

Coordinating logistics such as flights, medicals, and inductions.

Proficiency in updating and maintaining registers.

Booking and coordinating flights, medicals and inductions.

About the Business:

Complete Group specialises in manufacturing transportable site accommodation for mining, construction, and government projects. Join our leadership team in a progressive and highly respected business environment characterised by a close-knit atmosphere. Our main office is in Wattleup, with additional depots in the Southwest, Port Hedland, and Sydney, NSW.