Project Administrator (Property & Development) | 3 days, ongoing role

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible days

Ongoing temp role

Job summary

ONA Recruitment Pty Ltd is seeking a Project Administrator (Property & Development) in Ultimo, Sydney, for an ongoing temporary role of 3 days per week with flexible days. Space to move to full-time for the right candidate.

You'll support two National Project Managers, keep opening programs on track, manage leasing and franchise paperwork, and maintain accurate trackers and weekly reporting in a fast-growing hospitality group.

Qualifications

• Experience in an admin, coordination or support role, ideally in property, leasing, retail or franchising.
• Highly organised and comfortable juggling multiple moving parts.
• Confident communicator who follows up without being chased.

Responsibilities

• Keep the opening program on track with builders, equipment orders and date changes.
• Manage paperwork behind new sites and franchise deals; track leases and sign-offs.
• Pull together handover packs, chase certificates and maintain trackers and weekly reports.

Skills

PowerPoint

Excel

Outlook

Administrative support

Coordination

Tools

MS Office

Job description

Project Administrator (Property & Development) | 3 days, ongoing role

Ultimo | 22 to 23 hours per week | Flexible days

Our client is a fast-growing, multi-site hospitality brand with an expansion plan to match. Their property team has seen a big jump in volume, and they need an organised, proactive administrator to join on an ongoing basis (potential to permanent for the right candidate, but also open to temp only visa-holders).

This role is initially 3 days per week, but has the potential to transition to fulltime, permanent longterm for the right person.

About the role

Reporting to the Director and suporting two National Project Managers, you'll be the admin and coordination engine behind a busy property team.

New restaurant openings:

keep the opening program on track. That means tracking progress with builders, coordinating equipment orders and deliveries, and making sure the right people know when dates change.

Leasing and franchise admin:

manage the paperwork behind every new site and franchise deal. Track leases and franchise documents through to signing, keep key dates diarised and follow up landlords, solicitors and franchisees until everything is complete.

Documents, follow-up and reporting:

chasing certificates and compliance documents, pull together handover packs and follow up outstanding franchisee applications and fees. You'll also keep trackers, files and weekly reporting accurate and up to date.

About you

Experience in an admin, coordination or support role, ideally in property, leasing, retail or franchising

Highly organised and comfortable juggling multiple moving parts

Confident communicator who follows up without being chased

Strong in PowerPoint, Excel and Outlook

Happy to roll up your sleeves in a fast-paced, growing business

What's on offer

Ongoing temp role with flexibility: three full days or hours spread across the week

Potential to stay permanently if the right fit - also potential to increase to fulltime hours

A varied role where you'll see the business grow location by location