Administration Assistant

Inter Staffing Services Group; Melbourne; On-site; AUD 34,000 - 44,000; Full time

Job summary

Inter Staffing Services Group in Melbourne's CBD seeks an experienced Administrator to join a property and consulting team. The role offers varied administration work with PA support to Directors, and a Monday-to-Friday, full-time schedule close to public transport.

You will manage correspondence, reporting, stakeholder communication and office coordination, with duties including Excel reporting, filing templates, invoicing support, and calendar management for Directors.

Qualifications

• Previous experience in an administration or coordination role.
• Strong Microsoft Excel skills and confidence working with spreadsheets.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Exceptional stakeholder management skills and the ability to build relationships.
• A proactive, flexible and hands-on approach.

Responsibilities

• Prepare and maintain Excel spreadsheets, data and reports
• Draft letters and manage filing templates
• Liaise with clients, property agents and government departments via phone and email
• Monitor and manage multiple inboxes
• Assist with invoice preparation
• Prepare weekly and monthly reports
• Provide general administrative support to the team
• Assist with PA duties for the Directors, including calendar management
• Maintain accurate records and ensure documentation is filed appropriately

Skills

Excel

Stakeholder management

Communication

Calendar management

Data handling

Tools

Microsoft Office

Job description

Are you an experienced Administrator who enjoys variety, working with people and keeping everything running smoothly?

• Work for a reputable property and consulting company
• Varied administration role with some PA support to Directors
• CBD location - very close to public transport
• Full time, Monday to Friday
• Attractive hourly rate
• 3-6 month contract with possibility for extension
• Positive and flexible workplace culture
• Regular social events - work hard and have fun whilst doing so!

The Company

Our client is an established property consultancy firm who provide advisory services across residential, commercial, industrial and retail properties, working with a diverse range of clients across the public and private sectors.
Working with a professional, fun and collaborative team, this is a great opportunity to join a reputable business in the property industry and provide support across a varied and busy administration function.

The Role

You will provide administrative support to the Directors and team, assisting with correspondence, reporting, stakeholder communication and general office coordination.
Your duties will include:

• Prepare and maintain Excel spreadsheets, data and reports
• Draft letters and manage filing templates
• Liaise with clients, property agents and government departments via phone and email
• Monitor and manage multiple inboxesAssist with invoice preparation
• Prepare weekly and monthly reports
• Provide general administrative support to the team
• Assist with PA duties for the Directors, including calendar management
• Maintain accurate records and ensure documentation is filed appropriately

About You

To be successful in this role, you will have:

• Previous experience in an administration or coordination role
• Strong Microsoft Excel skills and confidence working with spreadsheets and data
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Exceptional stakeholder management skills and the ability to build relationships
• A proactive, flexible and hands-on approach