Office Manager

Development Directive; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Development Directive is seeking an experienced Office Manager to own day-to-day administration and office operations in our Holland Park West HQ and Brisbane base. You will coordinate project support, meetings, and office supplies while assisting business development, marketing collateral, and HR processes.

The role offers full-time stability with flexibility toward part-time arrangements of at least 30 hours weekly for the right candidate, in a boutique firm that emphasizes ownership, exposure

Qualifications

• Experience in office administration or office management.
• Ability to coordinate multiple tasks and teams.
• Strong written and verbal communication with internal and external stakeholders.

Responsibilities

• Take ownership of day-to-day administration and office coordination.
• Coordinate project support, meetings, events and general business needs.
• Provide first-line IT and systems issue support and liaise with external providers.
• Support business development, marketing coordination and tender/proposal activities.
• Assist HR processes including onboarding/offboarding and calendars.

Skills

Office management

Coordination

Microsoft Office

Stakeholder comms

Tools

SharePoint

LinkedIn

Squarespace

InDesign

Job description

Development Directive – Holland Park West QLD

The Development Directive is looking for an experienced and highly organised Office Manager to join our collaborative team and take ownership of the day-to-day Administration function of the business.

Working closely with the Finance & Operations Manager and wider team, you will have primary responsibility for office administration and business development & marketing coordination, while providing defined support across Human Resources.

Full-time opportunity, with flexibility to consider part-time arrangements of at least 30 hours per week for the right candidate.

Small team. Broad role. Real ownership.

The Development Directive is a boutique firm by design, which means:

you will have real ownership of your responsibilities;

real exposure to business operations and decision-making; and

real opportunity to influence how the business operates, presents itself and continues to improve.

KEY RESPONSIBILITIES

Administration & Office Management

Take ownership of the day-to-day administration and coordination of the office.

Coordinate project and fee-earner support, meetings, events, office suppliers and general business requirements.

Act as the primary point of contact for routine office matters and help ensure the workplace operates efficiently and professionally.

Provide first-line support for day-to-day IT and systems issues and coordinate with external providers where required.

Business Development & Marketing

Coordinate approved social media, website and broader Marketing & Business Development activities.

Maintain Capability Statements, Project Sheets, staff CVs and other marketing collateral.

Coordinate tenders and proposals, including formatting, supporting material and submission requirements.

Coordinate memberships, industry events, sponsorships, awards and other industry engagement activities.

Human Resources Support

Support recruitment administration, including advertising, candidate communication and interview scheduling.

Coordinate practical onboarding and offboarding requirements.

Manage employee calendar milestones, including probation reviews, performance reviews and key employee dates.

Provide administrative support across agreed HR processes while maintaining appropriate confidentiality.

About us

Development Directive is an integrated town planning and project management consultancy with a team of around 20 people focused on delivering better outcomes in the built environment.

We work across a range of development sectors, including commercial, industrial, residential and medical, providing town planning, project management and superintendency services.

Our clients include high-net-worth individuals, property developers, family offices, government, community groups, real estate investment trusts and private landowners.

Since our establishment in 2017, we have contributed to more than $1 billion in completed and pipeline developments across Queensland and New South Wales.

How We Work

We are a boutique, high-performing team that takes pride in delivering quality work without losing sight of culture.

We have built an environment that is collaborative, supportive, and genuinely enjoyable to be part of. From weekly PT sessions and monthly staff lunches to quarterly social events and Friday drinks on the back deck, we place real value on creating a workplace people want to be in.

Our head office in Holland Park West reflects the character of the business - a converted power station with an industrial fit-out, abundant natural light and a distinctive feel.

The location offers free on-site and nearby parking, public transport at the doorstep and a range of local amenities within walking distance.

Our Gold Coast office is located in the heart of Broadbeach, within easy walking distance of the beach, cafés and other local amenities.

We are a growing business, and this role offers the opportunity to grow with us - with real ownership, responsibility and exposure to the broader business.

Our core values underpin everything we do:

Integrity

Ambitious

Insightful

Fun

About you

We are looking for someone who will demonstrate:

Previous experience in office administration, office management or a similar professional environment.

Strong organisational skills with the ability to manage multiple priorities, deadlines and competing demands.

Exceptional attention to detail, accuracy and presentation.

A high level of ownership and accountability, with the ability to work autonomously and follow tasks through to completion.

Strong written and verbal communication skills, with confidence dealing with staff, clients, suppliers and external stakeholders.

A proactive, practical and solutions-focused approach, together with a genuine willingness to learn and take on greater responsibility.

Strong Microsoft Office capability and confidence working across business systems and technology.

Experience with SharePoint, LinkedIn, Marketing & Business Development coordination, tenders, Squarespace, InDesign or similar platforms would be advantageous but is not essential.