Administration Assistant - Part-time

Volare Recruitment; City of Brisbane; On-site; AUD 30,000 - 47,000; Part time

Benefits offered by this job

Health/fitness benefits

Social/team building events

Career development opportunities

Office at Milton

Job summary

Volare Recruitment in Australia is seeking a reception/office administrator to join a dynamic, growing company. This part-time role can flex to 3 full days or 5 school hours per week, with compensation based on experience and market rates.

The ideal candidate thrives in a busy, deadline-driven environment, enjoys multitasking, and brings strong customer service, events support, and hospitality background to help the team deliver exceptional service.

Qualifications

• Experience in reception or strong customer service is preferred.
• Hospitality experience in events/functions is a plus.
• Willingness to transfer into office administration and team support.

Responsibilities

• Ensure smooth running of the office and be the go-to person.
• Provide marketing assistance/overflow support from Marketing Manager.
• Assist in organising quarterly conferences, Xmas party and corporate events.
• Organise staff and customer gifts.
• Facilities management of the office.
• Handle travel arrangements and general admin for Directors and Senior Management.
• Greet visitors and liaise with customers; provide outstanding service.
• Answer incoming calls and route/resolve inquiries.
• Provide samples for clients; document in CRM and send paperwork.
• Manage stationery orders and office supplies; arrange office refreshments.
• Collaborate with Sales Support/Customer Service to cover annual leave.
• Manage mail, couriers, and keep the kitchen tidy.

Skills

Reception

Customer service

Sales support

Events management

Hospitality

Tools

CRM

Job description

• Part-time role - open to 3 full days or 5 days school hours
• National company, growing from strength to strength
• Great $$$ based on experience

Are you looking for the buzz and excitement of a dynamic new role, a role that will keep you on your toes and have you taking ownership, thinking on your feet and problem solving – a role that will build your foundations within the company to enable your progression over the coming years.

This role is available due to a promotion within the business.

Duties include but are not limited to:

• Ensure smooth running of the office and be the go-to person!
• Marketing assistance/overflow from the Marketing Manager
• Assist in events organisation such as quarterly conference, Xmas party and corporate events
• Organise staff and customer gifts
• Facilities management
• Travel arrangements and general admin for Directors and Senior Management
• Greet visitors/liaise with customers and provide outstanding service
• Answer incoming calls
• Provide samples for clients – document in CRM and send paperwork
• Stationery orders and office supplies + organise fruit or birthday cake for the office
• Work closely with the Sales Support/Customer Service team and provide back-up support for annual leave
• Mail and couriers + kitchen tidy

The ideal candidate will have the following skills/attributes:

• Ideal backgrounds include reception/solid customer service/sales support experience or 5 Star Hospitality within events/functions management and want to transfer into an office environment
• You thrive in a busy, deadline orientated environments and love multitasking and problem solving
• You describe yourself as confident, personable, energetic and fun
• You are motivated, driven to succeed and are a sponge as this role is a stepping stone to more senior opportunities within the business should you wish to progress
• Just as important as everything else – you are a team player – you enjoy the social aspect of office team building, office celebrations, office antics and a good laugh!

The benefits of this role include:

• Dynamic social and fun team – work hard, play hard attitude
• Excellent benefits including $$$ towards health/fitness, regular social/team building events
• Opportunity to develop your career – this is a great starting point within the business to build those strong foundations
• Awesome offices based at Milton

This is an awesome opportunity to join a dynamic company that continues to grow from strength to strength and to finally be rewarded and recognised for your hard work and efforts.