Administration Assistant

Hugo Personnel Pty; Melbourne; On-site; AUD 34,000 - 48,000; Full time

Benefits offered by this job

Regular social events

Job summary

Hugo Personnel Pty is seeking an experienced Administrator to join our reputable property and consulting team in Melbourne. You will provide varied admin support to Directors and staff, including correspondence handling, reporting, stakeholder communication, and office coordination.

Your role includes preparing Excel spreadsheets, drafting letters, liaising with clients and agencies, and calendar management.

Qualifications

• Previous experience in an administration or coordination role.
• Strong Microsoft Excel skills and confidence with data.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Exceptional stakeholder management and relationship-building.
• Proactive, flexible and hands-on approach.

Responsibilities

• Provide administrative support to Directors and team, handling correspondence, reports and office coordination.
• Prepare and maintain Excel spreadsheets, data and reports.
• Draft letters and manage filing templates.
• Liaise with clients, property agents and government departments via phone and email.
• Monitor and manage multiple inboxes and prepare weekly/monthly reports.
• Assist with PA duties for Directors, including calendar management.
• Maintain accurate records and ensure proper filing of documentation.

Skills

Administration

Excel

Stakeholder management

Calendar management

Job description

Are you an experienced Administrator who enjoys variety, working with people and keeping everything running smoothly?

• Work for a reputable property and consulting company
• Varied administration role with some PA support to Directors
• CBD location - very close to public transport
• Full time, Monday to Friday
• Attractive hourly rate
• 3–6 month contract with possibility for extension
• Positive and flexible workplace culture
• Regular social events - work hard and have fun whilst doing so!

The Company

Our client is an established property consultancy firm who provide advisory services across residential, commercial, industrial and retail properties, working with a diverse range of clients across the public and private sectors.

Working with a professional, fun and collaborative team, this is a great opportunity to join a reputable business in the property industry and provide support across a varied and busy administration function.

The Role

You will provide administrative support to the Directors and team, assisting with correspondence, reporting, stakeholder communication and general office coordination.

Your duties will include:

• Prepare and maintain Excel spreadsheets, data and reports
• Draft letters and manage filing templates
• Liaise with clients, property agents and government departments via phone and email
• Monitor and manage multiple inboxes
• Assist with invoice preparationPrepare weekly and monthly reports
• Provide general administrative support to the team
• Assist with PA duties for the Directors, including calendar management
• Maintain accurate records and ensure documentation is filed appropriately

About You

To be successful in this role, you will have:

• Previous experience in an administration or coordination role
• Strong Microsoft Excel skills and confidence working with spreadsheets and data
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Exceptional stakeholder management skills and the ability to build relationships
• A proactive, flexible and hands-on approach