Project Administrator

Sunco Investco Pty Ltd; Coolum Beach; On-site; AUD 75,000 - 90,000; Full time

Benefits offered by this job

Superannuation

Job summary

Sunco Investco Pty Ltd t/a CoolParts Sunshine Coast is seeking an experienced Project Administrator to join our fast-moving HVAC-R wholesale team on the Sunshine Coast, QLD. You will coordinate project plans, schedules, procurement, and reporting to support wholesale and manufacturing activities.

This full-time role offers a generous salary between AU$75,000 and AU$90,000 plus superannuation, with the chance to implement process improvements and work across sales, warehouse and operations in a

Qualifications

• Diploma or higher qualification or at least 3 years of full-time experience.
• Strong organisational and coordination skills across multiple tasks and deadlines.
• Excellent communication abilities.
• Strong attention to detail and accuracy.
• Sound problem-solving skills addressing timelines, procurement, and production.
• Proficiency with Microsoft Office applications (especially Excel).
• Practical understanding of project workflows in construction, HVAC, or manufacturing.
• Ability to work independently and in a team in a fast-paced environment.

Responsibilities

• Coordinate and develop project plans, schedules, and timelines.
• Monitor progress to meet objectives and deadlines.
• Prepare and update project documentation and reports.
• Coordinate procurement of materials and track orders.
• Liaise with internal teams to align project objectives.
• Engage with external suppliers to support timely delivery.
• Assist with budgets, forecasts, and management reporting.
• Maintain data integrity across PM systems and tools.
• Support ongoing improvement of project administration processes.
• Provide general admin support to senior management.

Skills

Organisational skills

Coordination skills

Communication

Attention to detail

Problem solving

MS Office

Education

Diploma or higher

Tools

Microsoft Office

Job description

Business overview

Sunco Investco Pty Ltd t/a CoolParts Sunshine Coast is is a fast-moving HVAC-R wholesale business supplying high-quality components and solutions to trade professionals across the Sunshine Coast and beyond. We’re growing, evolving, and tightening the bolts on our internal projects — and we need a sharp Project Administrator to help keep everything running like a well-tuned system.

The business is located at Unit 5 88-92 Quanda Road, Coolum Beach, 4573

We are seeking an experienced Project Administrator to join our team in Sunshine Coast, QLD on a full-time basis. As a Project Administrator your everyday responsibilities will include (but are not limited) to the following:

• Coordination and development of project plans, schedules, and timelines to support wholesale and manufacturing activities.
• Monitoring project and production progress to ensure activities are completed in accordance with agreed objectives and deadlines.
• Preparing, maintaining, and updating project documentation, including project plans, status reports, risk registers, and project records in accordance with organisational procedures.
• Coordinating administrative aspects of projects, including resource allocation, procurement of materials, and tracking of orders for both stock and manufacturing requirements.
• Liaising with internal stakeholders across sales, warehouse, and operations teams to ensure effective communication and alignment with project objectives.
• Liaising with external suppliers and service providers to support the timely delivery of materials and services in line with project requirements.
• Assisting in the preparation of project status reports, budgets, and forecasts for management review.
• Maintaining accurate project data and ensuring integrity across project management systems and reporting tools.
• Supporting the implementation and continuous improvement of project administration systems, processes, and procedures.
• Providing general administrative and coordination support to senior management in relation to project delivery and business initiatives.

Requirements for the candidate

• Hold the relevant qualifications (Diploma or higher); or have at least three (3) years of relevant full-time work experience;
• Strong organisational and coordination skills with the ability to manage multiple tasks, priorities, and deadlines across both project and manufacturing environments;
• Well-developed communication abilities;
• Strong attention to detail;
• Sound problem-solving skills and the ability to identify and respond to issues impacting project timelines, procurement, and production schedules;
• Competency in administrative and computer-based systems, including Microsoft Office applications (particularly Excel), is essential for reporting, scheduling, and record-keeping.
• A practical understanding of project workflows, materials coordination, and operational processes within construction, HVAC, or manufacturing environments is highly regarded;
• The ability to work effectively both independently and as part of a team in a fast-paced environment is also essential.

What we are offering

This is a full-time position offering a generous salary between $75,000 - $90,000 plus superannuation to the right candidate (depending on experience).

Please note that only candidates we are interested in interviewing for the above roles will be contacted.