Project/Product Administrator

Placed Australia; Melbourne; On-site; AUD 75,000 - 85,000; Full time

Job summary

Placed.au seeks a dedicated Project / Production Administrator in Melbourne to support planning, scheduling, and coordinating engineering projects. You will maintain project docs, monitor budgets and expenses, assist with procurement, and prepare management reports.

The role emphasizes accurate data management, tool development, and timely communication with project managers and stakeholders to ensure successful project delivery. This is a permanent, full-time position.

Qualifications

• Relevant qualifications or experience in project administration, production administration, business administration, or a related field.
• Strong organisational and time management skills.
• Ability to maintain accurate project documentation, databases, and records.
• Experience or capability in tracking budgets, expenses, and procurement activities.
• Strong reporting, analytical, and problem-solving skills.
• Effective communication and coordination skills when working with project managers and stakeholders.
• Attention to detail and the ability to manage multiple administrative tasks.

Responsibilities

• Assist project managers with planning, scheduling, and executing engineering projects.
• Support the creation and implementation of project management tools and processes.
• Help coordinate project activities to support timely and effective project delivery.
• Maintain project documentation, including contracts, proposals, reports, and meeting minutes.
• Organise and maintain project files, databases, and records.
• Ensure project information is properly maintained and accessible to relevant stakeholders.
• Manage project budgets and track expenses.
• Assist with procurement of materials and equipment.
• Support monitoring of project expenditure and resource requirements.
• Prepare regular project reports highlighting milestones, risks, and progress for management.
• Analyse project performance metrics and provide actionable insights to stakeholders.
• Support management decision-making by maintaining accurate project information and reporting on project status.

Skills

Organisational skills

Time management

Budget tracking

Procurement experience

Reporting & analytics

Communication & coordination

Attention to detail

Education

Project administration qualification

Tools

MS Office

Project management tools

Job description

Job Type: Permanent position | Full time position

Job Description

Placed.au is looking for a full-time Project / Production Administrator for our client in Mordialloc, Victoria. This role supports the planning, scheduling, coordination, and administration of engineering projects, including maintaining project documentation, monitoring budgets and expenses, assisting with procurement, and preparing reports for management.

Key Responsibilities

• Assist project managers with planning, scheduling, and executing engineering projects.
• Support the creation and implementation of project management tools and processes.
• Help coordinate project activities to support timely and effective project delivery.
• Maintain project documentation, including contracts, proposals, reports, and meeting minutes.
• Organise and maintain project files, databases, and records.
• Ensure project information is properly maintained and accessible to relevant stakeholders.
• Manage project budgets and track expenses.
• Assist with procurement of materials and equipment.
• Support monitoring of project expenditure and resource requirements.
• Prepare regular project reports highlighting milestones, risks, and progress for management.
• Analyse project performance metrics and provide actionable insights to stakeholders.
• Support management decision-making by maintaining accurate project information and reporting on project status.

Qualifications / Attributes

• Relevant qualifications or experience in project administration, production administration, business administration, or a related field.
• Strong organisational and time management skills.
• Ability to maintain accurate project documentation, databases, and records.
• Experience or capability in tracking budgets, expenses, and procurement activities.
• Strong reporting, analytical, and problem-solving skills.
• Effective communication and coordination skills when working with project managers and stakeholders.
• Attention to detail and the ability to manage multiple administrative tasks.

Salary Range: $75,000 – $85,000 p.a. excluding superannuation.