Project Administrator

At Ease Solutions, LLC; City of Brisbane; On-site; AUD 50,000 - 80,000; Full time

Job summary

Montaze Bros in Brendale, QLD is seeking a capable Project Administrator to support the delivery of multiple projects from start to finish. You will coordinate project documentation, track progress against schedules, and assist with contracts and variations while ensuring clear communication between internal teams and external stakeholders.

Collaborating with Project Managers, engineering professionals, contractors and client representatives, you will help deliver safe, compliant and

Qualifications

• Relevant qualification in business administration or project management.
• At least 1 year of project administration or related experience.
• Exposure to construction or warehousing projects is valued.

Responsibilities

• Respond to enquiries and resolve contract, program, and stakeholder issues.
• Prepare and control project documentation, registers, and correspondence.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Liaise with PMs, engineering, site leadership, and owners for planning.
• Monitor contractor performance and changes, escalate when needed.
• Prepare project reports and internal updates on status and risks.
• Collect and analyse cost, timeline, and progress data for improvements.
• Support senior management with actions and decisions.

Skills

Documentation control

Stakeholder communication

Decision making

Prioritisation

MS Office Suite

Education

Business administration/ Project management qualification

1+ year project administration experience

Exposure to construction/warehousing projects

Tools

MS Project

Trello

Jira

Job description

Salary: commensurate with skills and experience

Position: Project Administrator

Employer: Montaze Bros

Location: Brendale, QLD

Employment Type: Full-time, Permanent

About Montaze Bros

Montaze Bros is a leader in the installation of technologically advanced racking system solutions. We assemble automated storage equipment for large-scale distribution centres and support complex site-based projects requiring strong coordination, documentation control, and stakeholder management.

About the Role

We are seeking a capable and proactive Project Administrator to support the delivery of multiple projects from commencement through to completion. This role is responsible for coordinating project documentation, tracking progress against schedules and milestones, supporting contract and variation administration, and ensuring clear communication between internal teams and external stakeholders. You will work closely with Project Managers, engineering professionals, contractors, and client representatives to help deliver safe, compliant, and high-quality outcomes.

Key Responsibilities

• Respond to enquiries and resolve issues relating to contracts, programs, project deliverables, and stakeholders affected by project activities

• Prepare, maintain, and control project documentation, registers, and correspondence (including contracts, RFIs, variations, progress records, and reporting)

• Coordinate project meetings, agendas, minutes, and follow-up actions to ensure milestones and commitments are met

• Liaise with Project Managers, engineering teams, site leadership, and owners to support effective planning and execution of works

• Monitor and report on contractor performance, work order changes, and variations, escalating matters as required

• Prepare and review submissions, project reports, and internal updates on project status, risks, and outcomes

• Collect and analyse project-related data (costs, timelines, progress metrics) and contribute to continuous improvement initiatives

• Support senior management with matters requiring attention and assist in implementing decisions and agreed actions

Skills

• Strong organisation and document control capability across multiple concurrent projects

• High-level communication skills (written and verbal) and confidence dealing with varied stakeholders

• Sound judgement and problem-solving skills with attention to detail and compliance requirements

• Ability to manage competing priorities in a fast-paced, deadline-driven environment

• Proficiency in MS Office, particularly Excel, Word, and PowerPoint

• Experience using project management tools such as MS Project, Trello, Jira (or similar)

Qualifications and Experience

• Relevant qualification in business administration, project management, or a related field (or equivalent industry experience)

• At least one year of demonstrated experience in project administration, program support, contract administration, or similar roles

• Exposure to construction, installations, engineering, warehousing/logistics, or site-based projects will be highly regarded

Only applicants with unrestricted work rights in Australia will be considered. Only shortlisted candidates will be contacted.