Project Administrator

Omni Recruit; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Omni Recruit is seeking a highly organized Project Administrator to join a busy Dandenong South team within the commercial fencing and gates industry. Based on site, you will support Project Managers and Coordinators, manage documentation, coordinate installation bookings, and communicate with clients from start to handover.

This role suits someone who thrives in a fast-paced environment, takes ownership, and follows tasks through to completion.

Qualifications

• Experience in a Project Administrator, Construction Administrator or Project Support role.
• Exposure to the construction industry, preferably within commercial construction.
• Strong organisational and time-management skills.
• Excellent attention to detail and the ability to manage competing priorities.
• Confident communication skills, both written and verbal.
• Experience with construction platforms such as Aconex, Procore, Hammertech, SharePoint will be highly regarded.
• A proactive approach with the ability to work independently and take ownership of tasks.

Responsibilities

• Prepare and coordinate pre-start documentation, including SWMS, insurance certificates, licences and site compliance requirements.
• Manage project handover and completion documentation, including warranties, operation and maintenance manuals and handover packs.
• Liaise with clients and site representatives to schedule and coordinate installation works.
• Follow up site access, inductions, delivery schedules and installation dates.
• Maintain accurate project records, electronic folders and document registers.
• Upload, manage and track project documentation through construction management platforms.
• Assist with project correspondence, drawings, approvals and outstanding information.
• Provide day-to-day administrative support to Project Managers and Project Coordinators.
• Communicate professionally with clients, subcontractors, suppliers and internal teams.
• Assist with general reporting and project administration as required.

Tools

Aconex

Procore

Hammertech

SharePoint

Microsoft Office

Outlook

Word

Excel

Job description

Dandenong South | Full-Time | $60,000 – $85,000 + Super negotiable on experience

Are you highly organised, proactive and experienced in administration? Looking for an opportunity to be part of a busy construction team where your organisation and attention to detail make a real difference?

We are currently seeking a motivated Project Administrator to join our client's team within the commercial fencing and gates industry, based in Dandenong South.

Working closely with the Project Managers and Project Coordinators, you will play an important role in keeping projects running smoothly by managing documentation, coordinating installation bookings, communicating with clients and ensuring all administrative requirements are completed from project commencement through to handover.

This is a great opportunity for someone who enjoys working in a fast-paced environment, takes ownership of their workload and isn't afraid to follow things up to get the job done.

Key Responsibilities

• Prepare and coordinate pre-start documentation, including SWMS, insurance certificates, licences and site compliance requirements.

• Manage project handover and completion documentation, including warranties, operation and maintenance manuals and handover packs.

• Liaise with clients and site representatives to schedule and coordinate installation works.

• Follow up site access, inductions, delivery schedules and installation dates.

• Maintain accurate project records, electronic folders and document registers.

• Upload, manage and track project documentation through construction management platforms.

• Assist with project correspondence, drawings, approvals and outstanding information.

• Provide day-to-day administrative support to Project Managers and Project Coordinators.

• Communicate professionally with clients, subcontractors, suppliers and internal teams.

• Assist with general reporting and project administration as required.

Skills & Experience

To be successful in this role, you will ideally have:

• Previous experience in a Project Administrator, Construction Administrator or Project Support role.

• Exposure to the construction industry, preferably within commercial construction.

• Strong organisational and time-management skills.

• Excellent attention to detail and the ability to manage competing priorities.

• Confident communication skills, both written and verbal.

• Strong Microsoft Office skills, particularly Outlook, Word and Excel.

• Experience with construction platforms such as Aconex, Procore, Hammertech, Simpel or SharePoint will be highly regarded.

• A proactive approach with the ability to work independently and take ownership of tasks.

What We're Looking For

We are looking for someone who is more than just an administrator. You'll be someone who takes initiative, anticipates what needs to be done and follows tasks through to completion without needing constant direction.

You’ll play an important part in supporting the wider Project Team, ensuring documentation is up to date, installation bookings are organised and nothing falls through the cracks.