Project Administrator

Manpower Australia; Rockhampton Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Manpower Australia is seeking a highly organised Project Administrator to support major construction and infrastructure projects across Queensland. You will assist with document control, procurement, mobilisation and workforce coordination, reporting to the Project Administrator/Business Lead, and collaborate with project managers, site personnel and subcontractors to ensure timely delivery.

This role blends office-based administration with on-site engagement, offering exposure to Ariba

Qualifications

• Experience as a Project Administrator or Site Administrator in construction or infrastructure.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Excel, Word and Outlook.
• Experience with procurement systems (Ariba) is advantageous.
• Willingness to travel to project sites.

Responsibilities

• Raise, track and reconcile Purchase Orders using the Ariba system.
• Process invoices and assist with project cost tracking and reporting.
• Coordinate supplier engagement, obtain quotations and issue purchase orders.
• Manage project documentation, records, registers and filing systems.
• Scan, upload and maintain project documentation including SWMS, inductions and compliance records.
• Support subcontractor compliance activities, including licences, qualifications and tickets.
• Assist with onboarding, mobilisation and induction requirements for employees and subcontractors.
• Coordinate travel, accommodation, vehicle hire and mobilisation arrangements for project personnel.
• Provide administrative support to SHEQ activities.
• Liaise with stakeholders, site teams, suppliers and subcontractors to support project delivery.
• Maintain project trackers and provide general administrative support across multiple projects.

Skills

Organisational skills

Attention to detail

Communication skills

Autonomous worker

Tools

Microsoft Excel

Microsoft Word

Outlook

Ariba

Job description

About the Role

We are seeking a highly organised and proactive Project Administrator to support the delivery of major construction and infrastructure projects across Queensland. Reporting to the Project Administrator/Business Lead, you will play a key role in providing administrative, document control, procurement, mobilisation and workforce coordination support to project teams working on transmission line construction projects.

This role offers a unique mix of office-based administration and site engagement, providing the opportunity to work closely with Project Managers, Construction Managers, Supervisors, subcontractors and site personnel to ensure successful project delivery.

Key Responsibilities

• Raise, track and reconcile Purchase Orders (POs) using the Ariba system.
• Process invoices and support project cost tracking and reporting activities.
• Coordinate supplier engagement, obtain quotations and issue purchase orders.
• Manage project documentation, records, registers and filing systems.
• Scan, upload and maintain project documentation including SWMS, inductions and compliance records.
• Support subcontractor compliance activities, including maintaining licences, qualifications and tickets.
• Assist with onboarding, mobilisation and induction requirements for employees and subcontractors.
• Coordinate travel, accommodation, vehicle hire and mobilisation arrangements for project personnel.
• Provide administrative support to SHEQ (Safety, Health, Environment & Quality) activities.
• Liaise with project stakeholders, site teams, suppliers and subcontractors to support project delivery.
• Maintain project trackers and provide general administrative support across multiple projects.

About You

• Previous experience in a Project Administrator, Site Administrator, Project Support or similar role.
• Experience within construction, infrastructure, engineering, energy, utilities or mining environments is highly desirable.
• Strong administrative skills with excellent attention to detail and organisational capability.
• High level of computer literacy, including Microsoft Excel, Word and Outlook.
• Experience using Ariba or similar procurement systems is advantageous, however training can be provided.
• Confident working autonomously and managing competing priorities.
• Strong communication skills with the ability to engage with stakeholders across all levels of a project.
• Resilient, proactive and solutions-focused, with the ability to thrive in a fast-paced project environment.
• Willingness to occasionally travel to project sites as required.

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.