Operations & Admin Lead for Cleaning Services

Concept Kleen; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Concept Kleen is seeking an experienced Office Manager to run the day-to-day administration and support the directors and cleaning teams. You will organize administrative systems, allocate staff and resources, and ensure compliance with WHS and licensing requirements.

Responsibilities include managing quotes, invoicing, payroll and rostering, and coordinating with clients and advisers. A diploma or higher in business/management is preferred, with proficiency in accounting software and strong

Qualifications

• Diploma or higher in business/management/administration or 3 years' experience in office management.
• At least two years managing accounts, payroll and rostering for a service business.
• Proficient in Xero, MYOB or similar, and Microsoft Office.
• Strong written and spoken communication skills.
• Ability to supervise staff with minimal direction.
• Experience in cleaning/facilities/trades is an advantage but not required.

Responsibilities

• Plan and review the office's administrative services and set priorities and service standards.
• Allocate staff, office space and equipment across the administration and cleaning teams.
• Assign work to administrative staff and monitor their performance.
• Manage records, quotes, invoicing and accounts payable/receivable using accounting software.
• Coordinate with directors, clients and advisers to run office operations.
• Ensure office equipment, cleaning consumables and supplies are ordered and maintained.
• Ensure WHS compliance across office and cleaning operations.
• Coordinate personnel activities including hiring, onboarding, payroll, rosters, training and supervision.

Skills

Office management

Accounting software

Payroll

Staff supervision

Communication

MS Office

Education

Diploma or higher in business/management/administration

Tools

Xero

MYOB

Job description

Concept Kleen is seeking an experienced Office Manager to run the day-to-day administration and support the directors and cleaning teams. You will organize administrative systems, allocate staff and resources, and ensure compliance with WHS and licensing requirements.

Responsibilities include managing quotes, invoicing, payroll and rostering, and coordinating with clients and advisers. A diploma or higher in business/management is preferred, with proficiency in accounting software and strong