Operations & Admin Coordinator — Timber & Logistics

Brickworks Limited; Canberra; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Employee discounts

Training and career progression

EAP support

Charitable partnership with CCI

Job summary

Brickworks Building Products is seeking an experienced Administration Coordinator to join our Fyshwick office, supporting production, sales, logistics and accounts. You will maintain efficient administration and contribute to timely product delivery and customer experience.

You will handle data entry, invoicing, supplier coordination and payroll tasks, while maintaining WHS and compliance records. This role suits organized self-starters in a timber manufacturing environment.

Qualifications

• Experience in administration, customer service, logistics, manufacturing, timber or similar operational support.
• Strong admin, coordination and organisational skills with ability to manage competing priorities.
• High attention to detail and accurate record keeping.
• Clear and professional written and verbal communication.
• Ability to build relationships with customers, suppliers, drivers and internal teams.
• Proficient computer skills; MS Excel and ability to learn business systems such as JDE.

Responsibilities

• Manages day-to-day office tasks, including phone and email communication, greeting visitors, maintaining supplies, filing records, and preparing documents.
• Supports mill operations by entering production data, tracking timber stock levels, and assisting with production scheduling.
• Processes customer orders, prepares quotes and invoices, coordinates deliveries, responds to enquiries, and follows up outstanding payments.
• Organises truck deliveries and pickups, prepares transport paperwork, tracks freight movements, and liaises with transport providers and stakeholders.
• Orders supplies and consumables, processes purchase orders, and checks supplier invoices against deliveries and records.
• Assists with timesheets and payroll administration.
• Carrys out invoice processing, accounts payable, payment reconciliation, and bookkeeping tasks.
• Maintains WHS, training, licensing, contractor, site compliance, and environmental records.

Skills

Administration

Customer service

Logistics coordination

Organisational skills

Communication

Timber industry familiarity

Payroll basics

Tools

Microsoft Excel

JDE

Job description

Brickworks Building Products is seeking an experienced Administration Coordinator to join our Fyshwick office, supporting production, sales, logistics and accounts. You will maintain efficient administration and contribute to timely product delivery and customer experience.

You will handle data entry, invoicing, supplier coordination and payroll tasks, while maintaining WHS and compliance records. This role suits organized self-starters in a timber manufacturing environment.