office administration assistant

HR Partners; Canberra; On-site; AUD 55,000 - 62,000; Full time

Job summary

Randstad, partnering with a well established timber mill leader in Fyshwick, is seeking an experienced Office Administration Assistant. Reporting to the Operations Manager, you will be the central administrative engine of the site, liaising with production, sales, logistics, suppliers and transport providers to ensure seamless operational success.

Key duties include coordinating production data, tracking timber stock, scheduling, logistics support, processing orders and invoices, and maintaining

Qualifications

• Proven experience in administration, customer service, or logistics within manufacturing, timber, construction, or operational environments.
• Sound computer skills including Microsoft Excel, with the ability to quickly learn business management systems like JDE.
• Strong written and verbal communication skills to liaise with internal teams, truck drivers, suppliers and clients.
• Organisation and detail-oriented with excellent time management in a fast-paced setting.
• Must hold a current Driver's Licence and maintain WHS safety standards.

Responsibilities

• Operational Coordination: Enter production data, track timber stock levels, and assist with production scheduling and planning.
• Logistics & Dispatch Support: Organise truck deliveries, prepare transport paperwork, track freight movements, and coordinate with transport providers.
• Customer & Sales Administration: Process customer orders, prepare quotes and invoices, handle enquiries, and follow up outstanding payments.
• General Office & Accounts Support: Assist with accounts payable, invoice processing, basic bookkeeping, payroll administration, time sheets, and purchasing supplies.
• Compliance & Site Records: Maintain WHS records, training logs, contractor compliance, licensing documents, and environmental records.

Skills

Excel

Communication

Time management

Driver's Licence

Tools

JDE

Job description

Competitive Remuneration: Highly attractive rate of around $42.50 per hour plus superannuation, with flexibility for exceptional candidates.

Full Time Stability: Join a core team offering long term stability and steady hours supporting an essential industry.

Dynamic Work Environment: A varied operational role with a supportive team culture.

Workplace Focus: Comprehensive safety systems and employee well being prioritised every day.

The Opportunity At Randstad, we are partnering with a well established timber mill leader in Fyshwick to source an experienced Office Administration Assistant. Reporting directly to the Operations Manager, you will serve as the central administrative engine of the site, liaising with production, sales, logistics, suppliers, and transport providers to ensure seamless operational success.

What You Will Be Doing

Operational Coordination: Enter production data, track timber stock levels, and assist with production scheduling and planning.

Logistics & Dispatch Support: Organise truck deliveries, prepare transport paperwork, track freight movements, and coordinate with transport providers.

Customer & Sales Administration: Process customer orders, prepare quotes and invoices, handle enquiries, and follow up outstanding payments.

General Office & Accounts Support: Assist with accounts payable, invoice processing, basic bookkeeping, payroll administration, time sheets, and purchasing supplies.

Compliance & Site Records: Maintain WHS records, training logs, contractor compliance, licensing documents, and environmental records.

What We Are Looking For

Proven Experience: Background in administration, customer service, or logistics within manufacturing, timber, construction, or operational environments.

Technical Proficiency: Sound computer skills including Microsoft Excel, with the ability to quickly learn business management systems like JDE.

Strong Communication: Excellent written and verbal communication skills to effectively liaise with internal teams, truck drivers, suppliers, and clients.

Organisation & Detail: Exceptional time management skills with a sharp eye for detail and accurate record keeping in a fast paced setting.

Mandatory Requirements: Must hold a current Driver's Licence and maintain a strong commitment to WHS safety standards.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.