Office Administration Assistant

Randstad; Canberra; On-site; AUD 88,000 - 98,000; Full time

Benefits offered by this job

Competitive remuneration

Superannuation included

Full-time stability

Dynamic work environment

Job summary

Randstad, partnering with a well established timber mill leader in Fyshwick, seeks an experienced Office Administration Assistant. You will be the central administrative engine, liaising with production, sales, logistics, suppliers, and transport providers to drive seamless operations.

Reporting to the Operations Manager, you will enter production data, track timber stock, schedule production, organize truck deliveries, process orders, invoices, and manage accounts payable and payroll tasks, all

Qualifications

• Background in administration, customer service, or logistics within manufacturing or operational environments.
• Strong computer skills, especially Excel, with ability to learn business systems like JDE.
• Excellent written and verbal communication to liaise with teams, drivers, suppliers, and clients.

Responsibilities

• Coordinate production data, track timber stock, and assist planning.
• Organise truck deliveries, prepare transport paperwork, and coordinate freight.
• Process customer orders, prepare quotes/invoices, handle enquiries, and follow up payments.
• Assist with accounts payable, invoicing, basic bookkeeping, payroll tasks, time sheets, and purchasing supplies.
• Maintain WHS records, training logs, contractor compliance, licensing, and environmental records.

Skills

Administration

Customer service

Logistics

Communication

Organization

WHS safety

Tools

Microsoft Excel

JDE

Job description

Competitive Remuneration: Highly attractive rate of around $42.50 per hour plus superannuation, with flexibility for exceptional candidates.

Full Time Stability: Join a core team offering long term stability and steady hours supporting an essential industry.

Dynamic Work Environment: A varied operational role with a supportive team culture.

Workplace Focus: Comprehensive safety systems and employee well being prioritised every day.

The Opportunity At Randstad, we are partnering with a well established timber mill leader in Fyshwick to source an experienced Office Administration Assistant. Reporting directly to the Operations Manager, you will serve as the central administrative engine of the site, liaising with production, sales, logistics, suppliers, and transport providers to ensure seamless operational success.

What You Will Be Doing

• Operational Coordination: Enter production data, track timber stock levels, and assist with production scheduling and planning.
• Logistics & Dispatch Support: Organise truck deliveries, prepare transport paperwork, track freight movements, and coordinate with transport providers.
• Customer & Sales Administration: Process customer orders, prepare quotes and invoices, handle enquiries, and follow up outstanding payments.
• General Office & Accounts Support: Assist with accounts payable, invoice processing, basic bookkeeping, payroll administration, time sheets, and purchasing supplies.
• Compliance & Site Records: Maintain WHS records, training logs, contractor compliance, licensing documents, and environmental records.

What We Are Looking For

• Proven Experience: Background in administration, customer service, or logistics within manufacturing, timber, construction, or operational environments.
• Technical Proficiency: Sound computer skills including Microsoft Excel, with the ability to quickly learn business management systems like JDE.
• Strong Communication: Excellent written and verbal communication skills to effectively liaise with internal teams, truck drivers, suppliers, and clients.
• Organisation & Detail: Exceptional time management skills with a sharp eye for detail and accurate record keeping in a fast paced setting.
• Mandatory Requirements: Must hold a current Driver's Licence and maintain a strong commitment to WHS safety standards.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.