Administration Coordinator

Brickworks Limited; Canberra; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Employee discounts

Training and career progression

EAP support

Charitable partnership with CCI

Job summary

Brickworks Building Products is seeking an experienced Administration Coordinator to join our Fyshwick office, supporting production, sales, logistics and accounts. You will maintain efficient administration and contribute to timely product delivery and customer experience.

You will handle data entry, invoicing, supplier coordination and payroll tasks, while maintaining WHS and compliance records. This role suits organized self-starters in a timber manufacturing environment.

Qualifications

• Experience in administration, customer service, logistics, manufacturing, timber or similar operational support.
• Strong admin, coordination and organisational skills with ability to manage competing priorities.
• High attention to detail and accurate record keeping.
• Clear and professional written and verbal communication.
• Ability to build relationships with customers, suppliers, drivers and internal teams.
• Proficient computer skills; MS Excel and ability to learn business systems such as JDE.

Responsibilities

• Manages day-to-day office tasks, including phone and email communication, greeting visitors, maintaining supplies, filing records, and preparing documents.
• Supports mill operations by entering production data, tracking timber stock levels, and assisting with production scheduling.
• Processes customer orders, prepares quotes and invoices, coordinates deliveries, responds to enquiries, and follows up outstanding payments.
• Organises truck deliveries and pickups, prepares transport paperwork, tracks freight movements, and liaises with transport providers and stakeholders.
• Orders supplies and consumables, processes purchase orders, and checks supplier invoices against deliveries and records.
• Assists with timesheets and payroll administration.
• Carrys out invoice processing, accounts payable, payment reconciliation, and bookkeeping tasks.
• Maintains WHS, training, licensing, contractor, site compliance, and environmental records.

Skills

Administration

Customer service

Logistics coordination

Organisational skills

Communication

Timber industry familiarity

Payroll basics

Tools

Microsoft Excel

JDE

Job description

About the role

We’re seeking an experienced Administration Coordinator to join our Fyshwick office. Reporting to the Operations Manager, you will be the key point of contact across production, sales, logistics, procurement and accounts, helping to maintain operational efficiency, support timely product delivery and contribute to a positive customer experience. You will also provide administrative, coordination and communication support to ensure the smooth and efficient operation of the timber mill.

Duties

• Manages day-to-day office tasks, including phone and email communication, greeting visitors, maintaining supplies, filing records, and preparing documents.
• Supports mill operations by entering production data, tracking timber stock levels, and assisting with production scheduling.
• Processes customer orders, prepares quotes and invoices, coordinates deliveries, responds to enquiries, and follows up outstanding payments.
• Organises truck deliveries and pickups, prepares transport paperwork, tracks freight movements, and liaises with transport providers and stakeholders.
• Orders supplies and consumables, processes purchase orders, and checks supplier invoices against deliveries and records.
• Assists with timesheets and payroll administration
• Carrys out invoice processing, accounts payable, payment reconciliation, and bookkeeping tasks.
• Maintains WHS, training, licensing, contractor, site compliance, and environmental records.

Success Requirements

• Previous experience in an administration, customer service, logistics, manufacturing, construction, timber or similar operational support role.
• Strong administration, coordination and organisational skills, with the ability to effectively manage competing priorities.
• High attention to detail and a commitment to maintaining accurate records.
• Clear and professional written and verbal communication skills.
• Ability to build effective relationships with customers, suppliers, truck drivers, contractors and internal teams.
• Sound computer skills, including Microsoft Excel and the ability to learn business systems such as JDE.
• Experience in administration, customer service, logistics, manufacturing, timber, construction or a similar operational environment is highly regarded.
• Basic knowledge of production, logistics, purchasing, accounts or payroll processes is desirable.
• Ability to work independently and collaboratively within a team environment.

Why join us

• Charitable Partnership: Proudly support Children’s Cancer Institute (CCI).
• Inclusivity: We value diversity and maintain an inclusive workplace.
• Family Support: Enjoy our company parental leave scheme.
• Recognition: Celebrate success with Employee of the Year and Values Recognition Programs.
• Growth: Ongoing education, training, and career progression opportunities for all employees.
• Support: Access support programs for you and your family through our EAP provider.
• Discounts: Product Discounts are provided for staff and family and friends of staff.

Who we are

Under the Brickworks Building Products umbrella are some of the world’s best-known building material brands. Recognised globally as leading manufacturers of quality building products, our brands continue to build their reputation for delivering top quality. We lead through style and product innovation, creating materials for beautiful environments.

With a broad product portfolio of manufacturing and sales facilities across Australia and North America, Brickworks Building Products is uniquely placed to service the demands of the building industry.

Brickworks continues to lead the way through design, style, innovation, sustainability and collaboration. The company’s commitment is to inspire, support, create and build better environments and places for its customers and communities.

You will need to be an Australian or New Zealand citizen or Australian permanent resident to apply.

Brickworks does not accept unsolicited applications from employment agencies.

For more information about Brickworks please visit our website https://www.brickworks.com.au/