Office Administration Assistant

Select Aust Sydney; Canberra; On-site; AUD 115,691,000 - 137,760,000; Full time

Benefits offered by this job

Superannuation

Long-term stability

Full-time role

Job summary

Randstad Fyshwick is partnering with an established timber mill leader to appoint an Office Administration Assistant. You will be the central administrative engine, liaising with production, sales, and logistics to ensure seamless operations.

Reporting to the Operations Manager, you’ll handle data entry, invoicing, and supplier communications. The role requires strong organizational skills, a current Driver's Licence, and a commitment to WHS safety.

Qualifications

• Background in administration, customer service, or logistics within manufacturing, timber, construction, or operational environments.
• Must hold a current Driver's Licence and a strong commitment to WHS safety standards.
• Sound computer skills including Microsoft Excel and ability to quickly learn business management systems like JDE.

Responsibilities

• Operational Coordination: Enter production data, track timber stock levels, and assist with production scheduling and planning.
• Logistics & Dispatch Support: Organise truck deliveries, prepare transport paperwork, track freight movements, and coordinate with transport providers.
• Customer & Sales Administration: Process customer orders, prepare quotes and invoices, handle enquiries, and follow up outstanding payments.
• General Office & Accounts Support: Assist with accounts payable, invoice processing, basic bookkeeping, payroll administration, time sheets, and purchasing supplies.
• Compliance & Site Records: Maintain WHS records, training logs, contractor compliance, licensing documents, and environmental records.

Skills

Microsoft Excel

Driver's Licence

Strong communication

Organization & detail

Job description

Job Type: Permanent position | Full time position

Job Description

The Perks and Rewards Competitive Remuneration: Highly attractive rate of around $42.50 per hour plus superannuation, with flexibility for exceptional candidates . Full Time Stability: Join a core team offering long term stability and steady hours supporting an essential industry .

Dynamic Work Environment: A varied operational role with a supportive team culture. Workplace Focus: Comprehensive safety systems and employee well being prioritised every day .

The Opportunity At Randstad, we are partnering with a well established timber mill leader in Fyshwick to source an experienced Office Administration Assistant . Reporting directly to the Operations Manager, you will serve as the central administrative engine of the site, liaising with production, sales, logistics, suppliers, and transport providers to ensure seamless operational success .

What You Will

Be Doing Operational Coordination: Enter production data, track timber stock levels, and assist with production scheduling and planning. Logistics & Dispatch Support: Organise truck deliveries, prepare transport paperwork, track freight movements, and coordinate with transport providers.

Customer & Sales Administration: Process customer orders, prepare quotes and invoices, handle enquiries, and follow up outstanding payments. General Office & Accounts Support: Assist with accounts payable, invoice processing, basic bookkeeping, payroll administration, time sheets, and purchasing supplies. Compliance & Site Records: Maintain WHS records, training logs, contractor compliance, licensing documents, and environmental records.

What We Are Looking

For Proven Experience: Background in administration, customer service, or logistics within manufacturing, timber, construction, or operational environments. Technical Proficiency: Sound computer skills including Microsoft Excel, with the ability to quickly learn business management systems like JDE.

Strong Communication: Excellent written and verbal communication skills to effectively liaise with internal teams, truck drivers, suppliers, and clients. Organisation & Detail: Exceptional time management skills with a sharp eye for detail and accurate record keeping in a fast paced setting. Mandatory Requirements: Must hold a current Driver's Licence and maintain a strong commitment to WHS safety standards.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.