Administrator Officer

Hallett Group; City of Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

Hallett Group is seeking an Administration Officer to support daily operations of our timber & truss business. The maternity leave contract is 38 hours per week, with potential for ongoing employment based on performance and business needs.

The role requires proactive administration to assist the team across records, stock, and order management. Ideal candidates will have strong organisational skills, experience in admin or operations, and proficiency with the Microsoft Office Suite.

Qualifications

• Previous experience in an administrative or operations role (timber, manufacturing, or logistics preferred).
• Strong organisational skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills, both written and verbal.
• Knowledge of timber grades, measurements, or industry terminology (desirable).
• Proactive, positive and solutions focused mindset.
• Ability to work independently and as part of a team.

Responsibilities

• Strong commitment to safety, health & environmental responsibility.
• Maintain accurate and up-to-date records, including stock levels, delivery schedules, and purchase orders.
• Manage correspondence, filing, and document control related to operations.
• Assist in ordering timber products, consumables, and equipment.
• Assist in maintaining stock control systems and flag discrepancies.
• Help maintain records of safety inspections and staff training.
• General administration tasks as required.

Skills

Admin experience

Organisational skills

MS Office

Communication

Timber industry knowledge

Teamwork

Problem solving

Tools

MS Office

Job description

Major Timber & Trusses is a privately owned Victorian company and one of the leading suppliers of building materials in Victoria.

We are on a mission to be dominant in our industry by being the very best at what we do. We recruit the most talented, collaborative and innovative people in the industry and foster a continuous learning culture to ensure we remain at the top of our game. We are an agile, diverse and growing business, but our people are what make Hallett Group such a great place to work.

THE ROLE

We are seeking a highly organised and detail-oriented Administration Officer to support the daily operational functions of our timber & truss business. Initially offered as a maternity leave contract (38 hours per week), there is potential for ongoing employment for the right candidate, subject to business requirements and performance. This role is essential in ensuring smooth coordination with all the administration tasks to assist the team. The ideal candidate will bring strong administrative skills, a proactive mindset, and a solid understanding of operational processes within a timber or similar supply chain-driven industry.

ESSENTIAL DUTIES & RESPONSIBILTIES

• Strong commitment to safety, health & environmental responsibility
• Maintain accurate and up-to-date records, including stock levels, delivery schedules, and purchase orders.
• Manage correspondence, filing, and document control related to operations.
• Assist in ordering timber products, consumables, and equipment.
• Assist in maintaining stock control systems and flag discrepancies.
• Help maintain records of safety inspections and staff training
• General administration tasks as required

QUALIFICATIONS | EXPERIENCE | CAPABILITIES

• Previous experience in an administrative or operations role (timber, manufacturing, or logistics preferred).
• Strong organisational skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills, both written and verbal.
• Knowledge of timber grades, measurements, or industry terminology (desirable but not essential).
• Proactive, positive and solutions focused mindset
• Ability to work independently and as part of a team

Hallett Group values diversity and is therefore uncompromising in pursuing an inclusive work culture. We are an Equal Opportunity Employer.