Office/Sales Administrator - Real Estate | Lower Hunter

Real Recruiters; Maitland; Hybrid; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Flexible Working Options

Progression to Office Manager roles

Supportive team environment

Job summary

Real Recruiters is seeking an organised Office/Sales Administrator to support a growing real estate team. The role focuses on sales administration, compliance and AML, and coordinating property campaigns while assisting with day-to-day office operations.

The team offers flexible working options and a negotiable salary depending on experience, with a guide of $80k–$90k inc. package for full-time. Strong organisational skills and NSW licensing are highly valued.

Qualifications

• Direct real estate experience in administration, sales support or campaign coordination preferred.
• Ability to thrive in a fast-paced sales environment.
• Experience with contracts, compliance and AML requirements is advantageous.

Responsibilities

• Run day-to-day sales administration and coordination.
• Manage property listings, documentation and sales advices.
• Coordinate marketing and campaign activities for new and sold properties.
• Manage online listings, CRM systems and property files.
• Coordinate photographers, conveyancers, building & pest inspectors and other campaign suppliers.
• Take ownership of contracts, compliance and AML requirements.
• Assist with general office administration, enquiries and client communication.

Skills

Organised

Attention to detail

Time management

Sales support

Education

NSW Real Estate Licence

Certificate of Registration NSW

Tools

CRM systems

Marketing coordination tools

Job description

We’re looking for an organised and proactive Office/Sales Administrator to become an important part of a growing real estate team.

You’ll be joining a small, tight-knit team experiencing strong growth and high sales volume. Everyone has their own role and responsibilities, but you’re all ultimately there to support one another and get things done.

Your role will primarily focus on running the sales administration function, compliance and AML along with coordinating property campaigns, and then helping with the general day-to-day running of the office where needed.

Flexibility That Works for the Right Person

This team is open to different working arrangements for the right person.
That could look like:

• Full-time, Monday–Friday, office-based
• Monday–Friday within school hours
• Part-time hours across the week
• Condensed days or another arrangement that works for both you and the business

We’re looking for an organised and proactive Office/Sales Administrator to become an important part of a growing real estate team.

You’ll be joining a small, tight-knit team experiencing strong growth and high sales volume. Everyone has their own role and responsibilities, but you’re all ultimately there to support one another and get things done.

Your role will primarily focus on running the sales administration function, compliance and AML along with coordinating property campaigns, and then helping with the general day-to-day running of the office where needed.

Flexibility That Works for the Right Person

This team is open to different working arrangements for the right person.
That could look like:

• Full-time, Monday–Friday, office-based
• Monday–Friday within school hours
• Part-time hours across the week
• Condensed days or another arrangement that works for both you and the business

The priority is finding the right person with the right experience and attitude — so if you’re interested in the role but don’t fit a traditional Monday–Friday structure, we’d still love to have the conversation.

Why You’ll Love This Role

• Flexible working arrangements for the right person
• Highly negotiable salary depending on experience (guide $80k–$90k inc. package for full-time equivalent)
• Supportive, tight-knit team environment
• Autonomy and trust from day one
• Support and training when needed
• Genuine career progression into Office Manager and/or Operations Manager over time (if of interest)

What You’ll Be Doing

• Running the day-to-day sales administration and coordination function
• Managing property listings, documentation and sales advices
• Coordinating marketing and campaign activities for new and sold properties
• Managing online listings, CRM systems and property files
• Coordinating photographers, conveyancers, building & pest inspectors and other campaign suppliers
• Taking ownership of contracts, compliance and AML requirements
• Assisting with general office administration, enquiries and client communication

What You’ll Bring

Ideally, you’ll have direct real estate experience in a similar administration, sales support or campaign coordination role and understand the pace and moving parts of a busy sales environment.
Along with this, you'll also ideally have:

• Strong organisation, attention to detail and ability to manage competing priorities
• Confidence using real estate systems and technology
• Experience coordinating property campaigns and time-sensitive deadlines
• A sound understanding of contracts, compliance and AML requirements
• A proactive, reliable and team-first approach
• The ability to take ownership of your responsibilities while remaining happy to help wherever needed
• A current NSW Certificate of Registration and/or Real Estate Licence — essential

Already Doing All of This... and More?

If you’re already operating at an Office Manager level and feel you could bring even more to the table, we’d still love to hear from you.
This team is ultimately looking for the right person, and if you have the experience and capability to come in at a more senior level, we’re absolutely open to having that conversation.
Different experience. Different hours. Different levels of responsibility.
If you’re the right person, let’s talk.

Additional information

• Flexible Working Options- full or part time available
• Dream role for an administrator who loves keeping the team organised
• Genuine scope to progress into a more senior position over time