Senior Office Coordinator – Real Estate

Property Partners In Real Estate; Seville; On-site; AUD 65,000 - 90,000; Full time

Job summary

Property Partners In Real Estate is seeking a highly organised Senior Office Coordinator to join our dynamic real estate team. This role focuses on keeping the office running smoothly while supporting sales and marketing, ensuring professional client service.

You will balance administration with team support, manage office resources, coordinate meetings and oversee CRM and records. A proactive approach and real estate experience are essential.

Qualifications

• Experience in a senior administration, office coordination or operations role.
• Ideally within real estate.
• Strong understanding of real estate sales processes.
• Excellent organisational skills and attention to detail.
• Ability to prioritise deadlines and manage multiple tasks.
• Strong written and verbal communication.

Responsibilities

• Oversee daily operations of the office to run smoothly.
• Provide high-level admin support to Directors and teams.
• Coordinate office systems, procedures and workflows.
• Assist with sales administration and campaign documentation.
• Maintain accurate records, databases and property files.
• Coordinate meetings, appointments and team events.
• Liaise with vendors, buyers, contractors and external service providers.
• Identify opportunities to streamline processes.
• Ensure office procedures comply with real estate regulations.

Skills

Real estate industry experience

Office coordination

Administrative support

Stakeholder communication

Microsoft Office

CRM systems

Tools

Microsoft Office

CRM software

Email management

Job description

We are seeking a highly organised, proactive and experienced Senior Office Coordinator to join our dynamic real estate team. Previous experience in the Real Estate Industry is strongly preferred.

This is a key role within our business, responsible for ensuring the smooth day-to-day operation of the office, supporting our sales and marketing team, and maintaining the high standards of service and professionalism our clients expect.

The ideal candidate will be a confident multitasker who thrives in a fast-paced environment, enjoys taking ownership, and can balance administration, team support and operational responsibilities with ease.

Key Responsibilities

Oversee the daily operations of the office, ensuring everything runs efficiently and professionally.

Provide high-level administrative support to the Directors, sales and administration team.

Coordinate office systems, procedures and workflows to improve efficiency and productivity.

Assist with sales administration, including listing preparation, marketing coordination, contracts and campaign documentation.

Maintain accurate records, databases, CRM systems and property files.

Coordinate meetings, appointments, office events and team activities.

Manage incoming enquiries, phone calls and correspondence, ensuring a professional and welcoming experience for clients.

Liaise with vendors, buyers, contractors and external service providers.

Assist with maintaining office resources and coordinating staff requirements.

Identify opportunities to streamline processes and improve the overall office experience.

Ensure office procedures and documentation align with relevant real estate legislation and compliance requirements.

About You

To be successful in this role, you will bring:

Previous experience in a senior administration, office coordination or operations role, ideally within real estate.

A strong understanding of real estate sales processes.

Excellent organisational skills and exceptional attention to detail.

The ability to prioritise competing deadlines and manage multiple tasks confidently.

Strong written and verbal communication skills.

A proactive, solutions-focused approach and the ability to work independently.

Confidence supporting a team and communicating with stakeholders at all levels.

Strong computer skills, including Microsoft Office and real estate CRM or property management software.

A professional presentation and a positive, approachable attitude.

Initiative, accountability and a genuine commitment to maintaining high standards.

Why Join Us?

Join a supportive, professional and motivated real estate team.

Take ownership of an important role within the business.

Enjoy a varied position where your ideas and initiative are valued.

Work in a collaborative environment with opportunities to develop your skills.

Be part of a business that values organisation, teamwork and exceptional client service.

Competitive remuneration based on experience.