Office & Reception Operations Specialist

Northfleet; City Of Stirling; On-site; AUD 55,000 - 72,000; Full time

Job summary

Northfleet is the largest fleet provider in the Pilbara and has Osborne Park offices in WA. We’re seeking a friendly Administration Assistant to be the welcoming face of our Osborne Park office and keep it running smoothly.

You’ll manage reception, front of house, calls, emails, and support teams across the business. This role involves coordinating facilities, supplies, vehicle bookings, staff communications, events and ad-hoc projects.

Qualifications

• Friendly, professional and welcoming manner.
• Strong communication and people skills with confidence across levels.
• Excellent organisation and attention to detail; ability to juggle priorities.
• Initiative: take ownership and follow through.
• Reliable with a can-do attitude and willingness to help across teams.
• Confident with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Reception/administration experience is a plus but not essential.

Responsibilities

• Reception and front of house: greet visitors, sign-in, notify staff of arrivals.
• Answer and direct calls; manage emails and post.
• Keep the reception area and meeting rooms clean, stocked and presentable.
• Office coordination: ensure team has what they need; weekly orders.
• Coordinate facilities requests with contractors and building owner.
• Manage staff vehicle booking calendar and usage log.
• Plan and coordinate staff events and office activities.
• Support departments with admin tasks, data entry and filing.
• Coordinate staff communications through Teams and Employment Hero; keep intranet updated.
• Take on projects and tasks wherever needed.

Skills

Communication

Organisation

Initiative

Microsoft 365 proficiency

Reliability

People skills

Tools

Microsoft 365

Job description

Northfleet is the largest fleet provider in the Pilbara and has Osborne Park offices in WA. We’re seeking a friendly Administration Assistant to be the welcoming face of our Osborne Park office and keep it running smoothly.

You’ll manage reception, front of house, calls, emails, and support teams across the business. This role involves coordinating facilities, supplies, vehicle bookings, staff communications, events and ad-hoc projects.