Port Hedland Operations Coordinator

Marmon Holdings, Inc.; Town Of Port Hedland; On-site; AUD 70,000 - 95,000; Full time

Job summary

Freo Group Pty Ltd in Port Hedland is seeking a highly organized Operations Coordinator to support our branch’s day-to-day activities. You will sit at the centre of operations, coordinating labour, equipment, and site logistics while collaborating with superintendents, supervisors, and support teams to ensure safe, efficient mobilisations.

The role requires strong administration, payroll support, invoicing, and procurement input, with a focus on compliance, training records, and timely

Qualifications

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Exposure to mining, maintenance, industrial services, crane or construction environments is desirable.
• Experience with mobilisation systems and workforce compliance management is desirable.
• Exposure to payroll, invoicing and procurement processes is desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Intermediate to advanced Microsoft Office skills.
• Strong communication and stakeholder engagement skills.
• The ability to remain flexible and responsive as operational priorities change.
• A commitment to safe work practices, confidentiality and great customer service.

Responsibilities

• Coordinate daily labour, equipment and resource requirements.
• Support workforce planning and look-ahead scheduling.
• Coordinate shutdown, maintenance and project support requirements.
• Manage employee mobilisation, including flights, accommodation, travel and site access.
• Ensure licences, VOCs, inductions, competencies, medicals and compliance records remain current.
• Coordinate site inductions and onboarding requirements.
• Process timesheets and support payroll requirements.
• Support invoicing, billing, purchase orders and revenue administration.
• Maintain accurate operational records, documentation and reporting.
• Assist with procurement, quotations, purchase requisitions and goods receipting.
• Provide timely operational and mobilisation updates to customers and internal stakeholders.
• Support safe work practices and Freo Group’s Zero Harm culture.

Skills

Operations coordination

Administration

Mobilisation

Workforce planning

Payroll support

Invoicing

Procurement

Microsoft Office

Stakeholder engagement

Safety compliance

Job description

Freo Group Pty Ltd in Port Hedland is seeking a highly organized Operations Coordinator to support our branch’s day-to-day activities. You will sit at the centre of operations, coordinating labour, equipment, and site logistics while collaborating with superintendents, supervisors, and support teams to ensure safe, efficient mobilisations.

The role requires strong administration, payroll support, invoicing, and procurement input, with a focus on compliance, training records, and timely