Office Administrator

Acteon Group; Perth; Hybrid; AUD 40,000 - 52,000; Part time

Job summary

Acteon Group in Perth is seeking a part-time Office Administrator (20 hours weekly) to support our energy engineering consultancy's daily operations. The role combines reception, administration, travel coordination and general office support in a fast-paced, collaborative environment.

Based at our Perth facility, you will manage the switchboard, greet clients, organise travel, handle facilities, and assist local management and other functions.

Qualifications

• 2+ years’ experience in a reception and/or administrative role.
• Customer focused and well organised.
• Ability to deliver a high level of professionalism.
• Strong organisational, time management and prioritisation skills.
• Excellent written and verbal communication.
• Proficient in Word, Outlook, Excel, and PowerPoint.
• Reliable, independent worker and a team player.

Responsibilities

• Be the first port of call for managing the main switchboard phone; take and deliver messages in a professional manner
• Meet and greet clients and visitors
• Maintain the main common areas including the meeting rooms and kitchen to an exceptionally high standard
• Assist with organising company travel for all employees
• Risk assessing the destination country
• Coordinate travel visas
• Responsible for facilities administration, arranging post and couriers
• Organise the company’s regular teambuilding and social events
• Provide and ensure smooth operation of administrative duties for Australia along with the local management Team
• Provide assistance and support to other business functions and sharing workloads as required
• Process orders and stock management of office supplies to ensure levels are in accordance with office needs
• Scheduling meetings and appointments
• General ad-hoc administration tasks, not limited to the above
• This list covers the main duties you will undertake but other duties will be required and added to as required to meet project and business needs. Flexibility to support the business is essential to the role.

Skills

Reception experience

Administrative support

Customer service

Organisation

Time management

Communication skills

MS Office

Independence

Team player

Tools

MS Office Suite

Job description

Advert 2H, Acteon’s Engineering consultancy, turns offshore engineering challenges into your competitive advantage. Combining unrivalled domain knowledge with leading-edge technology, our agile consultancy enhances project-critical decisions, optimises economic viability and minimises risk throughout the energy project lifecycle. With proactive digital monitoring and industry expertise, we help you stay ahead, driving efficiencies and ensuring rigour from design to decommissioning.

We are sourcing an Office Administrator on a part time (20 hours), permanent basis. Based at our facility in Perth, the Office Administrator will support the day-to-day running of our office. This is a varied role that combines reception, administration, travel coordination, and office support, making it ideal for someone who enjoys working in a fast-paced and collaborative environment.

Duties & Main Responsibilities

• Be the first port of call for managing the main switchboard phone; take and deliver messages in a professional manner
• Meet and greet clients and visitors
• Maintain the main common areas including the meeting rooms and kitchen to an exceptionally high standard
• Assist with organising company travel for all employees
• Risk assessing the destination country
• Coordinate travel visas
• Responsible for facilities administration, arranging post and couriers
• Organise the company’s regular teambuilding and social events
• Provide and ensure smooth operation of administrative duties for Australia along with the local management Team
• Provide assistance and support to other business functions and sharing workloads as required
• Process orders and stock management of office supplies to ensure levels are in accordance with office needs
• Scheduling meetings and appointments
• General ad-hoc administration tasks, not limited to the above
• This list covers the main duties you will undertake but other duties will be required and added to as required to meet project and business needs. Flexibility to support the business is essential to the role.

Required

• 2+ years’ experience in a reception and/or an administrative role
• Be a well-presented individual who is customer focused and organised
• Be able to deliver a high level of professionalism
• Outstanding organisational, time management and prioritisation skills
• Excellent written and verbal communication
• Good knowledge of using Word, Outlook, Excel, and PowerPoint
• Must be reliable, able to work on own initiative and be a team player