Operations & Admin Coordinator for Field & Fleet

Green Acres Group; Noosa Shire; On-site; AUD 45,000 - 60,000; Full time

Job summary

Green Acres Group in Noosa Shire, Queensland invites applications for an Office Admin / Finance Support position. The role covers front-line admin, data entry, fleet tracking, rostering, and site inductions, with daily coordination of staff and compliance tasks.

We value strong MS Office skills, organisation, and clear communication. You will support administration, recruitment onboarding, travel arrangements, and maintain documentation and IMS records across projects.

Qualifications

• Strong MS Office proficiency and fleet/tracking software knowledge.
• Experience supporting administration in construction, civil, or industrial sectors is preferred.

Responsibilities

• Office Administration: handle calls, mail, emails, supplies, uniforms, and equipment inventory.
• Finance Support: assist accounts with data entry, invoice retrieval and fuel account reconciliation.
• Operations & Rostering: update daily roster from Daily Dockets.
• Fleet & Compliance: monitor IVMS/GPS, manage vehicle service history, registrations and COIs with QLD Transport.
• Project Documentation: manage SWMS, Risk Assessments, plant packs and AFM compliance.
• HR & Travel Coordination: arrange flights, accommodation, recruitment ads and onboarding for staff, including medicals and paperwork.

Skills

MS Office

Fleet tracking

Organisational skills

Communication

Education

High school diploma or equivalent

Tools

MS Office Suite

Fleet tracking tools

Job description

Green Acres Group in Noosa Shire, Queensland invites applications for an Office Admin / Finance Support position. The role covers front-line admin, data entry, fleet tracking, rostering, and site inductions, with daily coordination of staff and compliance tasks.

We value strong MS Office skills, organisation, and clear communication. You will support administration, recruitment onboarding, travel arrangements, and maintain documentation and IMS records across projects.