Operations Office Manager - Fleet & Workshop Admin

SYDNEY CARS PTY LTD; Sydney; On-site; AUD 85,000 - 105,000; Full time

Job summary

SYDNEY CARS PTY LTD in Sydney, NSW, is seeking an experienced office administrator to establish and oversee administrative systems that support car rental, fleet control, and workshop operations.

You will coordinate recruitment, rostering, attendance, payroll, and compliance with Work Health and Safety rules and NSW vehicle rental standards to ensure smooth daily operations across front-desk and workshop teams.

Qualifications

• AQF Diploma or higher in Business Administration or Management, or 3+ years of high-level admin management experience.
• Experience coordinating office admin systems, workflows, and service benchmarks for rental and workshop operations.
• Knowledge of safety regulations and NSW motor vehicle rental standards.

Responsibilities

• Establishing, evaluating, and maintaining office administrative systems, operational workflows, and service benchmarks tailored to car rentals, fleet control, and workshop job processing.
• Assigning daily administrative duties to office clerks, receptionists, and booking staff, actively monitoring task completion, work performance, and customer service standards across both front-desk rental management and workshop repair departments.
• Managing company operational records, rental agreement files, workshop job sheets, accounts payable and receivable, and merchant payment processing while overseeing facility maintenance, IT systems, office equipment, and workshop support infrastructure to ensure uninterrupted daily operations.
• Liaising with external professionals, accounting teams, insurance assessors, auto parts suppliers, and workshop supervisors to coordinate overall business operations, process vendor accounts, and resolve client or operational issues efficiently.
• Enforcing strict workplace safety practices across office customer areas and repair bays in compliance with Work Health and Safety regulations while maintaining full regulatory compliance with New South Wales motor vehicle rental standards, transport authorities, consumer protection laws, and corporate record-keeping requirements.
• Coordinating internal personnel administrative activities including candidate recruitment, staff onboarding, shift rostering, attendance logging, leave approval, and payroll processing in liaison with senior management and external advisors.

Skills

Office administration

Staff recruitment

Payroll processing

Education

AQF Diploma or higher in Business Administration or Management

3+ years high-level admin management experience

Tools

Digital booking software

IT systems & office equipment

Job description

SYDNEY CARS PTY LTD in Sydney, NSW, is seeking an experienced office administrator to establish and oversee administrative systems that support car rental, fleet control, and workshop operations.

You will coordinate recruitment, rostering, attendance, payroll, and compliance with Work Health and Safety rules and NSW vehicle rental standards to ensure smooth daily operations across front-desk and workshop teams.