Administration Assistant

Northfleet; City Of Stirling; On-site; AUD 55,000 - 72,000; Full time

Job summary

Northfleet is the largest fleet provider in the Pilbara and has Osborne Park offices in WA. We’re seeking a friendly Administration Assistant to be the welcoming face of our Osborne Park office and keep it running smoothly.

You’ll manage reception, front of house, calls, emails, and support teams across the business. This role involves coordinating facilities, supplies, vehicle bookings, staff communications, events and ad-hoc projects.

Qualifications

• Friendly, professional and welcoming manner.
• Strong communication and people skills with confidence across levels.
• Excellent organisation and attention to detail; ability to juggle priorities.
• Initiative: take ownership and follow through.
• Reliable with a can-do attitude and willingness to help across teams.
• Confident with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Reception/administration experience is a plus but not essential.

Responsibilities

• Reception and front of house: greet visitors, sign-in, notify staff of arrivals.
• Answer and direct calls; manage emails and post.
• Keep the reception area and meeting rooms clean, stocked and presentable.
• Office coordination: ensure team has what they need; weekly orders.
• Coordinate facilities requests with contractors and building owner.
• Manage staff vehicle booking calendar and usage log.
• Plan and coordinate staff events and office activities.
• Support departments with admin tasks, data entry and filing.
• Coordinate staff communications through Teams and Employment Hero; keep intranet updated.
• Take on projects and tasks wherever needed.

Skills

Communication

Organisation

Initiative

Microsoft 365 proficiency

Reliability

People skills

Tools

Microsoft 365

Job description

Full-time Permanent Experienced

Description

Northfleet is the largest fleet provider in the Pilbara, with over 20 years in the region and multiple depots across WA. We’re looking for a friendly, proactive Administration Assistant to be the welcoming face of our Osborne Park office and the person who keeps it running smoothly.

About the Role

This is more than a reception role. As the first point of contact for visitors and callers, you’ll set the tone for everyone who walks through our door or picks up the phone. Behind the scenes, you’ll own the day-to-day running of the office: facilities, supplies, vehicle bookings and staff communications. You’ll also support teams across the business. We’re looking for someone who spots what needs doing and takes initiative.

What You’ll Do

Reception and front of house

• Greet visitors warmly, manage sign-in, and let staff know promptly when their guests arrive
• Answer and direct calls, and handle incoming and outgoing emails and post professionally
• Keep the reception area and meeting rooms clean, tidy, well stocked and ready to use

Office coordination

• Run the office day to day, making sure the team has what they need to work well
• Manage stationery, kitchen and bathroom supplies, including weekly orders
• Coordinate facilities requests such as maintenance, skip bins and paper destruction, working with contractors and the building owner
• Manage the staff vehicle booking calendar and usage log
• Spot ways to improve office processes and put them in place

Business support

• Support departments across the business with admin tasks, document preparation, data entry and filing
• Coordinate staff communications through Teams and Employment Hero, and keep the intranet up to date
• Plan and coordinate staff events and office activities
• Step in to help with projects and tasks wherever you’re needed

What We’re Looking For

• A friendly, professional and welcoming manner
• Strong communication and people skills, and confidence working with staff at all levels
• Excellent organisation and attention to detail, with the ability to juggle competing priorities
• Initiative: you take ownership, anticipate needs and follow things through
• A reliable, can-do attitude and a willingness to help across teams
• Confidence with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)
• Experience in reception, administration or office coordination is a plus but not essential. We value the right attitude.

Why Northfleet?

Join an established, growing WA business where you’ll be valued as a key part of the team, with a varied role and the chance to make it your own.

We welcome people from all backgrounds, cultures and perspectives to contribute to our shared journey of growth and excellence.