Office Administrator

BMSA Footing Solutions; Ipswich City; On-site; AUD 55,000 - 75,000; Full time

Job summary

BMSA Footing Solutions is seeking an experienced Office Administrator to join our Pine Mountain, QLD team. This full-time role supports daily office operations and multiple departments, serving as a key contact for staff and clients.

You will coordinate meetings, manage filing and communications, assist with invoicing and payroll, and support HR functions while maintaining confidentiality and a professional office environment.

Qualifications

• Proven experience as an Office Administrator or similar role in a fast-paced environment.
• Excellent organisational and multitasking abilities with a strong attention to detail.
• Strong written and verbal communication skills and professional presentation.
• Experience with bookkeeping or financial administration is required; MYOB experience advantageous.
• Ability to work independently and as part of a team while maintaining confidentiality.

Responsibilities

• Manage day-to-day office operations including scheduling and document organisation.
• Provide administrative support to senior management and departments.
• Coordinate meetings, events, and site visits with agendas and minutes.
• Oversee office supplies and equipment, maintain inventory.
• Handle communications via phone, email, and post.
• Maintain digital and physical filing systems with accuracy.
• Assist with invoicing, payroll administration, and related financial docs.
• Greet visitors professionally and manage reception duties.
• Support HR functions including staff induction and records.
• Perform general clerical tasks and assist with special projects as needed.

Skills

Organisational skills

Communication skills

Microsoft Office

Attention to detail

Confidentiality

Teamwork

Bookkeeping

MYOB experience

Independent working

Tools

MYOB

Job description

About us

BMSA Footing Solutions is a leading provider of innovative foundation and footing solutions. We are committed to delivering high-quality services and products that meet the evolving needs of our clients across the construction and building sectors. With a focus on excellence, reliability, and customer satisfaction, we have established ourselves as a trusted partner in the industry. Our team is driven by a shared commitment to professional standards and continuous improvement.

About the role

We are seeking an experienced and organised Office Administrator to join the BMSA Footing Solutions team in Pine Mountain, QLD. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our office. The Office Administrator will be responsible for managing day-to-day administrative operations, supporting various departments, and serving as a key point of contact for both internal staff and external clients. This role is essential to maintaining the organisational effectiveness and professional standards that define our company.

What you'll be doing

• Managing general office operations, including scheduling, correspondence, and document organisation
• Providing administrative support to senior management and departmental staff
• Coordinating meetings, events, and site visits, including preparing agendas and minutes
• Managing office supplies and equipment, ensuring inventory levels are maintained
• Handling incoming and outgoing communications via phone, email, and post
• Maintaining accurate and up-to-date filing systems, both digital and physical
• Assisting with invoicing, payroll administration, and other financial documentation
• Greeting and welcoming visitors to the office in a professional manner
• Supporting human resources functions, including staff induction and record keeping
• Performing general clerical duties and assisting with special projects as required

What we're looking for

• Proven experience as an Office Administrator or similar administrative role, preferably in a fast-paced business environment
• Excellent organisational skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications and other relevant office software
• Exceptional attention to detail and accuracy in all work
• Professional presentation and the ability to interact positively with staff at all levels and external clients
• Reliable, punctual, and committed to maintaining confidentiality
• Ability to work independently and as part of a team
• Flexibility and adaptability in response to changing workplace needs
• Experience with bookkeeping or financial administration is required
• MYOB experience would be advantageous
• Knowledge of the construction or building industry would be beneficial

What we offer

At BMSA Footing Solutions, we value our employees and are committed to providing a supportive and professional working environment. We offer competitive remuneration aligned with experience and qualifications. Our team enjoys a collaborative workplace culture where contributions are recognised and valued. We provide opportunities for professional development and the chance to expand your skills and knowledge. We are committed to maintaining a safe, healthy, and inclusive workplace where all employees can thrive. We also offer flexibility where possible to support work-life balance and employee wellbeing.