Office Administraor

Lynk Global Pty Ltd; Gold Coast City; On-site; AUD 52,000 - 68,000; Full time

Job summary

Lynk Global Pty Ltd on the Gold Coast is seeking a proactive Office Administrator to be the face of the office and provide day-to-day support across management, accounts and project teams.

This full-time, permanent role involves handling phone enquiries, preparing documents, processing invoices and timesheets, HR onboarding, and coordinating with suppliers and site teams to keep operations running smoothly.

Qualifications

• Previous experience in office administration, business support or a similar all-rounder role.
• An enthusiastic, proactive attitude and genuine pride in your work.
• A team player who enjoys bringing people together and contributing to a positive workplace.
• Willingness to bring new ideas to the table and improve everyday systems and processes.
• Good working knowledge of Microsoft Outlook, Excel and Word.
• Strong organisational skills, with the ability to prioritise tasks, manage competing requests and meet deadlines.

Responsibilities

• Manage incoming phone calls, general enquiries and the shared email inbox.
• Prepare and update documents, spreadsheets, reports and other business records.
• Assist with purchase orders, invoices and delivery dockets, coordinating with the accounts team.
• Collect and check timesheets and supporting information and assist with payroll administration.
• Support HR and onboarding activities, including preparing offer letters, coordinating payroll setup and organising welcome packs and uniforms for new starters.
• Liaise with suppliers, subcontractors and site teams to obtain documents, confirm information and follow up outstanding items.
• Order and replenish stationery, office supplies and kitchen essentials, including coffee, tea and snacks.
• Keep the office tidy, organised and well presented.
• Welcome visitors and prepare meeting rooms ahead of meetings.
• Organise company events, including team-building activities, Christmas parties, mid-year socials and anniversary celebrations.
• Order company uniforms, PPE and equipment as required.
• Provide general administrative support to management, including diary management and ad hoc assistance for the Director.

Skills

Organisational skills

Team player

Proactive attitude

Attention to detail

Multi-tasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Location: Yatala (Office based role)
Hours: Flexible to suit
Role: Full-Time, Permanent
Start Date: ASAP

About the Role

A construction company is seeking an organised, reliable and energetic Office Administrator to join their team and be the face of the office as well as the go-to support.

This is a varied, all-rounder role supporting the day-to-day administration of the business. You’ll work closely with management, accounts and project teams to keep information organised, follow up outstanding tasks and help things run smoothly.

The role will suit someone who enjoys variety, takes initiative and is comfortable helping across different areas of a construction business.

Key Responsibilities

• Manage incoming phone calls, general enquiries and the shared email inbox.
• Prepare and update documents, spreadsheets, reports and other business records.
• Assist with purchase orders, invoices and delivery dockets, coordinating with the accounts team.
• Collect and check timesheets and supporting information and assist with payroll administration.
• Support HR and onboarding activities, including preparing offer letters, coordinating payroll setup and organising welcome packs and uniforms for new starters.
• Liaise with suppliers, subcontractors and site teams to obtain documents, confirm information and follow up outstanding items.
• Order and replenish stationery, office supplies and kitchen essentials, including coffee, tea and snacks.
• Keep the office tidy, organised and well presented.
• Welcome visitors and prepare meeting rooms ahead of meetings.
• Organise company events, including team-building activities, Christmas parties, mid-year socials and anniversary celebrations.
• Order company uniforms, PPE and equipment as required.
• Provide general administrative support to management, including diary management and ad hoc assistance for the Director.

Qualifications & Experience

• Previous experience in office administration, business support or a similar all-rounder role.
• An enthusiastic, proactive attitude and genuine pride in your work.
• A team player who enjoys bringing people together and contributing to a positive workplace.
• Willingness to bring new ideas to the table and improve everyday systems and processes.
• Good working knowledge of Microsoft Outlook, Excel and Word.
• Strong organisational skills, with the ability to prioritise tasks, manage competing requests and meet deadlines.

Preferred

• Experience working in construction, civil engineering or a related trade business.
• Familiarity with construction documentation, purchase orders, invoices and timesheets.