Office Administrator

Bielby Holdings; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary package

Modern office close to amenities

Employee benefits program

Ongoing training and development

Family-friendly events

Job summary

A prominent infrastructure company in Brisbane is seeking an energetic Office Administrator to manage head office logistics and document systems. The ideal candidate will have over 4 years of professional administrative experience, strong organisational skills, and a keen attention to detail. Responsibilities include welcoming visitors, managing document control, and coordinating office supplies and repairs. Join a supportive work environment that values teamwork and offers ongoing training and employee benefits.

Qualifications

• 4+ years in a professional Administration role, with a demonstrated background in understanding systems.
• Ability to multitask efficiently in a fast-paced environment.
• Strong skills in document management and logistics.

Responsibilities

• Welcome and direct visitors at the front office.
• Manage document control and administration.
• Handle incoming calls and distribute documents.
• Coordinate office maintenance and supplies.
• Support employee onboarding and company events.

Skills

Strong organisational skills

Proficiency in Microsoft Office

Attention to detail

Multitasking ability

Interpersonal skills

Job description

At Bielby, we’re proud of more than 40 years of delivering complex infrastructure across Australia—from major roads and bridges to rail, ports, renewables and more. We’re privately owned, people-focused, and passionate about what we do. Whether it’s supporting communities or helping our teams thrive, we believe in building things that last.

The Opportunity

Due to sustained growth and expansion, we are looking for an energetic Office Administrator who brings a unique blend of high-level interpersonal skills and a strong systems understanding.

While you’ll be the friendly face at the front door, this role is really about what happens behind the scenes. You’ll be the one keeping our head office logistics moving and our document systems in top shape.

What You’ll Be Doing

Every day will look a little different, but here’s a taste of what’s involved:

• Welcoming and directing visitors with a professional and friendly approach
• Take charge of our management system document control
• Answering and redirecting incoming calls
• Distributing documents and managing approvals
• Handling incoming and outgoing mail and deliveries
• Ensuring documentation meets company standards
• Managing meeting room bookings and carpark allocations
• Coordinating office maintenance and repairs
• Ordering uniforms, office and kitchen supplies
• Cleaning and stocking kitchen areas (think coffee machine and dishwasher top-ups)
• Booking travel for our Head Office team
• Supporting employee onboarding
• Keeping our floor plans and seating charts up to date
• Reconciling credit cards and making ad hoc purchases
• Assisting with planning and coordinating company events and team activities

Ideally, you’ll bring

• 4+ years in a professional Administration role, with a demonstrated background in understanding systems.
• Strong organisational skills with the ability to multitask
• Pro with Microsoft Office and ability to pick up new software
• A forensic eye for detail; you understand the importance of file naming conventions and data integrity.
• A positive attitude and team-first mindset

Why Join Us?

We offer more than just a job—we offer a place where people genuinely enjoy coming to work:

• Competitive salary package
• Modern office in a great location, close to cafes and amenities
• Employee benefits program with exclusive discounts
• Ongoing training and development
• Family-friendly events and social activities
• Supportive and inclusive workplace culture
• Access to our Employee Assistance Program for you and your family

Apply Now

Sound like the role for you? We’d love to hear from you. Click Apply and tell us why you're the right fit.

Please note: Applicants must have the right to work in Australia. Bielby is proud to be an equal opportunity employer.