Administration Officer

Built Environment Collective Pty; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Birthday & Christmas

Employee assistance program

Job summary

Built Environment Collective Pty seeks an Administration Officer to join our Brisbane HQ. The role supports engineering and project teams, manages office operations, and assists with HR and financial tasks.

The ideal candidate has 5+ years in administration, strong organisational skills, and a proactive, solution-minded approach in a growing professional services environment.

Qualifications

• Qualification in Administration or related discipline.
• Minimum 5+ years of administration experience in fast-paced environments.
• Proficient with MS Office and business software suites.
• Professional, autonomous and team-oriented approach.

Responsibilities

• Manage office environment and supplies across multiple locations.
• Coordinate meetings, events, and documentation for projects.
• Provide HR onboarding support and liaise with clients and stakeholders.
• Support accounting tasks such as invoicing and budget tracking.
• Maintain records and ensure compliance with policies.

Skills

Administration

Office software

Communication

Time management

Education

Administration qualification

Tools

Workflow Max

Hubspot

Newforma

XERO

Employment Hero

Job description

Job Description

Built Environment Collective (BEC) is an Australian-based multi-discipline Engineering & Project Management Design Consultancy. We work across a range of market sectors and project types, both domestically and internationally. We prioritise strong client relationships, a collaborative approach to project delivery, work-life balance, and continuous professional development.

We are looking for an Administration Officer to join our team in our Brisbane HQ.

As our Administration Officer, you will play a key role in providing administration functions and support across our teams.

Our Administration Officer is essential, ensuring the smooth-running of day-to-day administration processes and compliance, handling the contribution of efficiency, while backing our engineering and project teams and overall organisational success.

The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, making them a valuable asset to our team.

This is a hands-on role suited to someone who enjoys variety, takes ownership, & is comfortable working in a growing, fast-moving professional services environment.

You will lead the administration function, while providing support to our Finance Manager and reporting to our Business Services Manager.

Key responsibilities

Administration & Business Support

• manage and maintain office environment, supplies, stock, branding materials, and equipment, ensuring all resources are readily available for staff (across multiple office locations)
• coordinate team meetings, training, recordings, mail outs, gifts and marketing
• assist with organisation of events and functions within the workplace plus corporate days
• assist in the preparation and coordination of project documentation, including reports and presentations.
• provide administrative support to engineering teams, including scheduling meetings and managing calendars.
• provide administrative support to project teams, including tracking data and pipeline schedules.
• maintain accurate records and databases, ensuring compliance with company policies and procedures.
• liaise with clients and stakeholders, providing information and support as required.
• assist with general HR functions, onboarding process for new employees, ensuring a smooth transition into the organisation.
• support financial administration tasks, including invoicing and budget tracking.
• provide administrative functions to our Business Services Manager & Finance Manager

Quality Management Systems

• assist with maintaining health & safety documentation, registers, & systems
• support internal compliance requirements across multiple jurisdictions
• help ensure workplace practices align with legislative & regulatory requirements

About you

• qualification in Administration, Business or a related discipline
• minimum of 5+ years-experience in Administration roles
• experience in administration within a fast-paced environment
• confident working across multiple systems and applications
• a great communicator with a professional, approachable style
• able to work autonomously while supporting a collaborative team
• friendly, approachable personality, with an open mind and ready to work
• strong organisational and time management skills, with the ability to prioritise tasks effectively
• proficient in Microsoft Office Suite, and other relevant software applications (including Workflow Max, Hubspot, Newforma, XERO, Employment Hero - not mandatory)
• Australian citizenship is required for this position

Why this role is different

You’ll be part of a values-driven, design-led professional consultancy where people, culture, & long-term relationships matter. This is an opportunity to shape systems, influence culture, & grow with a business that operates locally & globally.

Your new Company

is a growing Australian-based, multi-national engineering design & project management consultancy. We currently employ 46 team members across 6 Aussie offices and have 4 offices overseas.

We are a supportive team that values strong client relationships, a collaborative & pragmatic approach to delivery, sustainability, work-life balance (including additional annual leave over the Xmas break for positive performers), & continual professional development.

We provide Structural, Civil, Building Services, Sustainability & Project Management consultancy services across a wide range of sectors including residential, commercial, multi-residential, education, & hospitality. Our projects span Australia, Africa, the Middle East, USA & Asia, with active work currently underway in multiple countries.

A little bit more

• competitive salary
• full-time (flexible working hours - can be discussed)
• great open work environment with stocked kitchen, gym facility, close to public transport and affordable parking
• annual leave + bonus Christmas Leave
• BEC perks (Birthday & Christmas)
• employee assistance program to support you through your employment