Office Administrator / Accounts Assistant

Melbourne Construct Solutions Pty Ltd; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

Melbourne Construct Solutions Pty Ltd is seeking an Office Administrator / Accounts Assistant in Tullamarine VIC to support day-to-day administration and financial tasks. You will work closely with directors, management, and project staff to ensure accurate office systems, documentation, and payroll processing.

The role suits someone who is highly organised, detail-oriented, and thrives in a fast-paced construction environment, with exposure to MYOB and NEO software.

Qualifications

• Excellent written and verbal communication skills.
• High level of organisation and attention to detail.
• Ability to prioritise and manage multiple tasks.
• Ability to work independently.
• Professional and positive attitude.
• Previous administration experience (desirable).
• Knowledge of the construction industry (desirable).
• Previous MYOB accounting software experience (desirable).

Responsibilities

• Manage incoming phone calls and emails.
• Maintain electronic filing systems and records.
• Prepare and issue company correspondence and documents.
• Assist with document control and project administration.
• Coordinate meetings and maintain office schedules.
• Support management with various administrative tasks.
• Track & maintain employee tickets & compliance documentation.
• Assist with coordinating the usage and implementation of NEO software across the business.
• Coordinate payroll functions within NEO software.
• Assist with review & approval of daily timesheets.
• Review and prepare payroll files on a weekly basis.
• Assist with monthly & quarterly reporting requirements for redundancy / LSL schemes.
• Process supplier invoices / import to accounting software.
• Assist with account payable functions.
• Assist with monthly reconciling of accounts.

Skills

Communication skills

Organisational skills

Time management

Independent work

Professional attitude

Administration experience

Tools

MYOB

NEO

Microsoft 365

Job description

Office Administrator / Accounts Assistant

Melbourne Construct Solutions Pty Ltd – Tullamarine VIC

The Office Administrator will play a key role in supporting the day-to-day administration of the business. Working closely with the directors, management team & project staff, the successful candidate will help ensure our office systems, project documentation and financial administration are managed accurately and efficiently. This role would suit someone who enjoys working in a fast-paced construction environment and takes pride in being highly organised and detail-oriented.

Key Responsibilities

• Manage incoming phone calls and emails
• Maintain electronic filing systems and records
• Prepare and issue company correspondence and documents
• Assist with document control and project administration
• Coordinate meetings and maintain office schedules
• Support management with various administrative tasks
• Track & maintain employee tickets & compliance documentation
• Assist with coordinating the usage and implementation of NEO software across the business
• Coordinate payroll functions within NEO software
• Assist with review & approval of daily timesheets
• Review and prepare payroll files on a weekly basis
• Assist with monthly & quarterly reporting requirements for redundancy / LSL schemes
• Process supplier invoices / import to accounting software
• Assist with account payable functions
• Assist with monthly reconciling of accounts

About you

• Excellent written and verbal communication skills
• High level of organisation and attention to detail
• Ability to prioritise and manage multiple tasks
• Ability to work independently
• Professional and positive attitude
• Previous administration experience (desirable)
• Knowledge of the construction industry (desirable)
• Previous MYOB accounting software experience (desirable)

About us

MCS Concrete is a Melbourne-based concreting contractor delivering commercial, retail, industrial and civil concrete works throughout Victoria. We pride ourselves on professionalism, quality workmanship, strong client relationships and efficient project delivery. As our business continues to grow, we are seeking an organised and proactive Office Administrator to support our operations, payroll, accounts & general administration functions.

Long-term opportunity with a growing Melbourne based family business

Supportive and collaborative team environment

Opportunity to develop new skills across administration & accounts

Exposure to modern business systems, Microsoft 365 and AI-driven workflows

Career growth opportunities as the business expands

Employment stability with a 15+ year business