Administration & Project Support Officer

CGC Recruitment; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

CGC Recruitment is recruiting an Administration & Project Support Officer for a Brisbane City based role. Reporting to the Project Director, you will provide hands-on administrative support across the full project lifecycle, from setup to completion.

The role requires 1–2+ years’ experience in administration or project support, with strong Excel skills, excellent organisation, and the ability to manage multiple priorities.

Qualifications

• Minimum 1–2 years’ experience in administration, project administration or a similar support role.
• Strong organisational skills and excellent attention to detail.
• Confident using Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Able to manage deadlines and multiple competing priorities.
• Proactive, positive and willing to support the wider team.
• Comfortable following established processes while using initiative to solve problems.
• Previous experience within construction, joinery, fit-out or commercial interiors would be highly regarded.
• Experience with Procore, Aconex or similar project systems would be advantageous.

Responsibilities

• Provide day‑to‑day administrative support to the project teams.
• Set up jobs and maintain accurate project data within internal systems.
• Support projects from initial job creation through to completion.
• Maintain project registers including shop drawings, variations, samples and lead times.
• Assist Project Managers with project documentation and general coordination.
• Prepare and submit project invoices and quotes.
• Work across project management and document control systems including Procore and Aconex.
• Maintain accurate records and ensure project information is kept up to date.
• Liaise with internal teams and external stakeholders as required.
• Assist the wider team with general administrative requirements.

Skills

Organisation

Microsoft Excel

Communication

Time management

Proactive

Tools

Procore

Aconex

Job description

About the Company

This established Australian commercial interiors business has been delivering high-quality furniture, joinery and workplace solutions for over 30 years. Working across a range of commercial projects, they combine design, manufacturing and project delivery to create contemporary workplace environments.

Based in Brisbane City, they are looking for an organised and proactive Administration & Project Support Officer to support their project teams.

About the Role

Reporting to the Project Director, this is a hands‑on administration role supporting Project Managers throughout the full project lifecycle, from initial job setup through to completion.

You’ll work closely with the wider project team, keeping project information accurate and up to date, maintaining registers and documentation, and assisting with the financial administration of projects.

This would suit someone with 1-2+ years of administration or project support experience who is highly organised, comfortable working across multiple priorities and interested in developing their career within the construction or commercial interiors space.

Key Responsibilities

• Provide day‑to‑day administrative support to the project teams
• Set up jobs and maintain accurate project data within internal systems
• Support projects from initial job creation through to completion
• Maintain project registers including shop drawings, variations, samples and lead times
• Assist Project Managers with project documentation and general coordination
• Prepare and submit project invoices and quotes
• Work across project management and document control systems including Procore and Aconex
• Maintain accurate records and ensure project information is kept up to date
• Liaise with internal teams and external stakeholders as required
• Assist the wider team with general administrative requirements

About You

• Minimum 1-2 years’ experience in administration, project administration or a similar support role
• Strong organisational skills and excellent attention to detail
• Confident using Microsoft Office, particularly Excel
• Strong written and verbal communication skills
• Able to manage deadlines and multiple competing priorities
• Proactive, positive and willing to support the wider team
• Comfortable following established processes while using initiative to solve problems
• Previous experience within construction, joinery, fit‑out or commercial interiors would be highly regarded
• Experience with Procore, Aconex or similar project systems would be advantageous

What's on Offer

This is a great opportunity to join an established business and gain exposure to the administration and coordination behind commercial interior projects. You’ll work directly alongside experienced Project Managers and have the opportunity to build your knowledge of project delivery within a supportive team environment.

Location: Brisbane City

Employment: Full‑time, permanent