Office Manager

Oly Homes; Yandina; On-site; AUD 60,000 - 80,000; Full time

Job summary

Oly Homes is seeking an organised, people-focused Office Manager to keep our front office and day-to-day operations running smoothly. Based at Reception, you will be the first point of contact for staff, visitors and clients, ensuring the office remains professional and well supported.

The role involves coordinating the Yandina office, assisting with HR matters, onboarding, staff records and a range of administrative tasks across contracts, estimating, drafting, sales and construction.

Qualifications

• Experience in office management, reception, administration or employee support is preferred.
• A formal HR qualification is not required.

Responsibilities

• Coordinate the day-to-day operation of the Yandina office.
• Provide a first point of contact for HR and employee administration matters.
• Assist with onboarding, inductions, staff records and other employee administration.
• Manage reception and provide a professional first point of contact.
• Answer calls, emails, visitors, and enquiries; direct them as needed.
• Coordinate calendars, appointments, meeting rooms and visitor arrangements.
• Manage office supplies, mail, and access registers.
• Coordinate office facilities, equipment, contractors and service providers.
• Prepare documents, minutes and correspondence.
• Support teams across contract administration, estimating, drafting, sales and construction.
• Create project folders and update information in Buildern and other systems.
• Assist with preconstruction administration, colour-selection, client handover folders, warranties, keys and final documentation.
• Support office communications, meetings and events.

Skills

Organization & coordination

Communication

Microsoft Office

People skills

HR administration

Tools

Buildern

Business systems

Job description

Oly Homes is looking for an organised, people-focused Office Manager to join our team and keep our front office and day-to-day office operations running smoothly.

Based at Reception, this role is the first point of contact for staff, visitors and clients and will help ensure the office is organised, professional and well supported.

The Role

• Coordinate the day-to-day operation of the Yandina office
• Provide a first point of contact for general HR and employee administration matters, escalating matters requiring HR advice or management involvement
• Assist with onboarding, inductions, staff records and other employee administration
• Manage reception and provide a professional first point of contact
• Answer and direct calls, emails, visitors, enquiries and correspondence
• Coordinate calendars, appointments, meeting rooms and visitor arrangements
• Manage office supplies, groceries, stationery, mail, petty cash, keys and access registers
• Coordinate office facilities, equipment, maintenance, contractors and service providers
• Prepare documents, meeting minutes and correspondence
• Assist teams across contract administration, estimating, drafting, sales and construction
• Create project folders and update information in Buildern and other business systems
• Assist with preconstruction administration, colour-selection administration, client handover folders, warranties, keys and final documentation
• Support office communications, meetings, events and other administrative requirements
• Identify practical improvements to office systems and processes

About You

• Warm, approachable and engaging
• Highly organised with strong attention to detail
• Confident communicating with employees, managers, customers and visitors
• Proactive and willing to take ownership
• Calm and professional when dealing with workplace issuesAble to manage competing priorities and meet deadlines
• Discreet and trustworthy when handling confidential information li>
• Comfortable working with different personalities
• Confident with Microsoft Office and general business systems

Experience in office management, reception, administration or employee support is preferred. A formal HR qualification is not required.

About Oly Homes

Oly Homes is one of Queensland's leading modular home builders, delivering quality homes across metropolitan, regional and remote communities for more than 50 years.

If you are organised, proactive and enjoy being the person who keeps an office running smoothly, we'd love to hear from you.