Administration Assistant | Project Office

ONA Recruitment Pty Ltd; Canterbury-Bankstown; On-site; AUD 55,000 - 75,000; Full time

Job summary

ONA Recruitment Pty Ltd in Australia is seeking an Administration Officer to join a key construction project office in Bankstown. This role sits at the centre of a busy project environment, supporting project admin, payroll admin and accounts to ensure smooth day-to-day operations.

You will manage timesheets, process supplier invoices, create purchase orders, coordinate document control and support reporting and project documentation.

Qualifications

• Previous administration experience in construction or engineering.
• Strong attention to detail and time management.
• Proficient with Microsoft Office, especially Excel.
• Ability to work autonomously and in a team.

Responsibilities

• Managing and maintaining timesheets for payroll.
• Building relationships with internal teams and suppliers.
• Processing supplier invoices and creating purchase orders.
• Document control and general project administration.
• Supporting reporting, reconciliation and project documentation.
• Office management of the site office.
• Data entry and broader administrative support.
• Contributing to process improvements and efficient workflows.

Job description

A great opportunity to join a well-established Australian employer in their construction division, as an Administration Officer based out of a key project office in the South West.

Known for a strong team culture and supportive environment, there is low staff turnover and genuine investment in internal progression and development.

This is a role for someone who enjoys owning the administrative function, being across the detail and proactively improving processes along the way - you will be working with a highly respected Project Manager, and their longstanding team to support a key construction project from the ground up. You will also work closely with the Head Office Administration team.

Your role

Sitting at the centre of a busy project environment, you will play a key role in supporting both the project admin, payroll admin and accounts function, ensuring operations run smoothly day-to-day for the site.

Your responsibilities will include:

• Managing and maintaining employee timesheets, ensuring correct allocation of hours to support payroll processes
• Building strong relationships with internal teams and suppliers, providing timely updates and resolving queries efficiently
• Processing supplier invoices and supporting end-to-end accounts administration, including creating purchase orders, ensuring accuracy and compliance with internal procedures
• Coordination and administration support across the project, including document control and record keeping.
• Supporting Project Managers with reporting, reconciliation and project documentation
• Office Management of the site office day to day including ordering supplies, consumables, food etc.
• Creating purchase orders, general data entry and broader administrative support
• Contributing to process improvements and helping maintain efficient workflows across the team

This role is full-time onsite based primarily from the Bankstown Project office with the team onsite from 7.00am which means this role suits an early bird.

Who you are?

• Previous administration experience within construction, building or engineering environments (helpful but not essential)
• Strong attention to detail with excellent time management skills
• Confident across Microsoft Office, particularly Excel (formulas, conditional formatting; VLOOKUPs helpful but not essential)
• Able to work autonomously while also contributing to a collaborative team environment
• Proactive, adaptable and solutions-focused mindset

Why this organisation?

They are a national business with a extremely strong reputation in the market

This isa genuinely supportive team with an excellent culture

You have the opportunity to take ownership of your role and contribute to process improvements

Long-term career progression opportunities within a growing organisation.

Great added benefits including; extra leave benefits as RDO's, a great employee incentive program, employee discounts and rewards