Office Manager / Administrator

Lightning HR PTY LTD; Sunshine Coast Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking

Competitive salary

Stable, full-time role

Job summary

Lightning HR PTY LTD on the Sunshine Coast is seeking an experienced Office Manager to run the office, own payroll, and keep the team organised across site-based construction operations.

You will manage end-to-end payroll, HR records, onboarding, accounts and project administration while continuously improving systems in a busy, supportive team.

Qualifications

• 5+ years' experience in Office Management / Administration.
• Construction industry experience preferred.
• Strong payroll and HR experience required.
• Good AP, AR and bookkeeping knowledge; Xero experience.

Responsibilities

• Running end-to-end payroll and checking timesheets.
• Managing onboarding, records and HR administration.
• Accounts Payable and Accounts Receivable duties.
• Bookkeeping, reconciliations and month-end support.
• Keeping the office organised and running smoothly.
• Managing subcontractor paperwork, licences, insurances and compliance.
• Assisting with contracts and project administration.
• Preparing proposals, contracts and project documentation.
• Coordinating client selections across projects.
• Managing office systems, supplies, IT and communications.
• Maintaining documentation, filing and templates.
• Being the go-to person for the wider team.

Skills

Payroll

HR administration

Office management

Attention to detail

Multitasking

Communication

Proactive

Tools

Xero

Outlook

Excel

Word

Job description

Office Manager / Administrator

Run the Office. Own the Payroll. Keep Everyone Organised!

Full-Time | Marcoola, Sunshine Coast | Construction | Great Team

Are you one of those people who just gets things done?

You know what needs to happen before anyone asks. Payroll is sorted. The office is organised. The paperwork is under control. The team knows where to go when they need something, and somehow, amongst all of that, you still manage to have a laugh!

If that sounds like you, we want to meet you.

Our client is a well‑established and respected construction business based on the Sunshine Coast, and they're looking for an experienced Office Manager / Administrator to become the heartbeat of their office.

This is a fantastic role for someone who loves running an office, managing payroll, looking after people and keeping a busy business moving.

What will you actually be doing?

A little bit of everything, and that's what makes this role great!

You'll take ownership of the day‑to‑day running of the office and be the go‑to person for a team of around 20 across the office and active construction sites.

Your role will include:

• Running end‑to‑end payroll
• Checking timesheets and labour costing before payroll
• Managing employee onboarding, records and general HR administration
• Accounts Payable and Accounts Receivable
• Bookkeeping, reconciliations and month‑end support
• Keeping the office organised and running smoothly
• Managing subcontractor paperwork, licences, insurances and compliance
• Assisting with contracts and project administration
• Preparing proposals, contracts, specifications and project documentation
• Coordinating client selections across projects
• Managing office systems, supplies, IT and communications
• Keeping documentation, filing and templates organised
• Being the go‑to person for the wider team
• Looking for smarter and more efficient ways of doing things

You'll also have exposure to QBCC requirements, business insurances and construction compliance, so previous experience within the construction industry is essential.

Who are we looking for?

We're not just looking for someone who can tick boxes.

We're looking for someone who can take ownership of the office and run with it.

Ideally, you'll have:

• 5+ years' experience in Office Management / Administration
• Previous construction industry experience
• Strong payroll and HR experience

Good AP, AR and bookkeeping knowledge

Xero experience

Experience with construction/project management software or similar

Confidence using Outlook, Excel and Word

Excellent attention to detail

The ability to juggle multiple priorities without losing your cool

A proactive, solutions‑focused attitude

Great people skills and confidence communicating at all levels

A genuine desire to improve systems and make things work better

What's in it for you?

This isn't a role where you'll be stuck doing the same repetitive admin every day.

You'll be joining a business where your role is genuinely important and where you'll have the opportunity to make the position your own.

You'll also enjoy:

• A stable, full‑time position with an established Sunshine Coast business
• On‑site parking
• Competitive salary, negotiable depending on experience
• Plenty of variety, no two days are the same
• A down‑to‑earth team who genuinely look out for each other
• The opportunity to bring new ideas into the business
• The trust and autonomy to take ownership and get things done

Sound like your kind of office?

If you're an experienced Office Manager who loves payroll, loves people, loves being organised and secretly enjoys being the person who keeps everyone else organised too, we'd love to hear from you.