Junior Administration Coordinator

Anric Developments Pty Ltd.; Sydney; On-site; AUD 55,000 - 65,000; Full time

Job summary

Anric Developments Pty Ltd. is seeking a motivated Junior Administration Coordinator to join our team in Sydney.

You will support project operations, coordinate bookings, schedules and documentation, and work closely with project managers, drivers, suppliers and accounts staff. In this hands-on role you will learn civil construction workflows, plant and equipment processes, and how to manage timesheets, dockets and invoices while delivering reliable administrative support in a busy operations

Qualifications

• Provides general administrative support to operations and project teams.
• Good communication over phone and email with diverse stakeholders.
• Basic computer skills; comfortable with Outlook and Excel.
• Ability to manage multiple tasks and seek guidance when needed.
• Keen to learn civil construction, transport, logistics and plant operations.

Responsibilities

• Providing general administrative support to the operations and project teams.
• Assisting with plant, equipment and transport bookings, including deliveries and collections.
• Updating schedules, registers and spreadsheets as information changes.
• Helping collect and organise timesheets, dockets and delivery records.
• Assisting with purchase orders and checking supplier invoices against supporting paperwork.
• Maintaining electronic and paper job files and keeping project documentation up to date.
• Assisting with site mobilisation, induction paperwork and other project administration tasks.
• Answering phone calls and emails and directing enquiries to the right people.
• Following up outstanding information and helping the team keep tasks on track.
• Learning our systems, processes and procedures with guidance from the team.

Skills

Organised

Attention to detail

Microsoft Office

Outlook

Excel

Phone & email communication

Tools

Microsoft Office

Job description

Anric Group provides civil construction, rail services and specialist plant and equipment solutions. Our work brings together project teams, skilled people and equipment to support construction and infrastructure projects.

About the role

We are looking for a motivated and organised Junior Administration Coordinator to join our team. This is a great opportunity for someone looking to start or develop their career in administration, with the chance to learn about civil construction, logistics, plant and equipment, and project operations. Working closely with our project managers, supervisors, drivers, operators, suppliers and accounts team, you will provide day-to-day administrative support and help keep our bookings, schedules and project paperwork organised.

Key responsibilities

Providing general administrative support to the operations and project teams.

Assisting with plant, equipment and transport bookings, including deliveries and collections.

Updating schedules, registers and spreadsheets as information changes.

Helping collect and organise timesheets, dockets and delivery records.

Assisting with purchase orders and checking supplier invoices against supporting paperwork.

Maintaining electronic and paper job files and keeping project documentation up to date.

Assisting with site mobilisation, induction paperwork and other project administration tasks.

Answering phone calls and emails and directing enquiries to the right people.

Following up outstanding information and helping the team keep tasks on track.

Learning our systems, processes and procedures with guidance from the team.

About you

Is organised, reliable and has good attention to detail.

Communicates confidently and professionally over the phone and by email.

Has basic computer skills and is comfortable using Microsoft Office, particularly Outlook and Excel.

Can manage multiple tasks and ask questions when they need support.

Takes initiative, follows instructions and sees tasks through to completion.

Enjoys working as part of a team in a busy, hands-on operational environment.

Is keen to learn about civil construction, transport, logistics and plant operations.

Previous administration or customer service experience would be an advantage.

Experience in construction, transport, logistics or plant hire is welcome but not essential.