Office Administrator

Yellow Iron Fleet; Greater Bendigo; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Supportive team environment

Exposure to multiple areas of business

Opportunity to work with a growing mni

Mining & civil construction contractor

Job summary

Yellow Iron Fleet is seeking an Office Administrator / Receptionist to join its Head Office in Victoria. You will be the first point of contact for clients and visitors and provide administrative support across the business.

In this role you will handle reception, correspondence, data entry, procurement support and office coordination, ensuring smooth day-to-day operations. Strong MS Office skills and excellent communication are essential; drivers licence required.

Qualifications

• Experience in reception or office support roles.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Strong verbal and written communication.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work independently or in a team.
• Drivers license required.

Responsibilities

• Greet visitors, clients, contractors and suppliers professionally.
• Manage phone system and direct inquiries.
• Handle mail, couriers, and deliveries.
• Maintain sign-in and site access records.
• Ensure meeting rooms are organized.
• Provide admin support to management and teams.
• Assist with data entry and procurement docs.
• Maintain records and databases.
• Order office supplies and coordinate maintenance.

Skills

Reception experience

Communication skills

Organisational skills

Attention to detail

Team player

Independent work

Driver's licence

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Join a leading Mining & Civil Construction Contractor

We are seeking a highly organised and professional Office Administrator / Receptionist to join our Head Office team. This is a fantastic opportunity for someone who enjoys being the first point of contact for clients and visitors while providing valuable administrative support across the business.

In this role, you will play a key part in ensuring the smooth day-to-day operation of our office and supporting both management and operational teams.

About the Role

As the Office Administrator / Receptionist, your responsibilities will include:

Reception & Customer Service

Welcoming visitors, clients, contractors and suppliers in a professional manner.

Managing incoming calls and directing enquiries appropriately.

Coordinating incoming and outgoing mail, couriers and deliveries.

Maintaining visitor sign-in procedures and site access records.

Ensuring reception and meeting rooms are clean, organised and professional at all times.

Administration Support

Providing administrative support to management and operational teams.

Preparing, scanning, filing and maintaining business documentation.

Assisting with data entry relating to projects, plant and operational activities.

Supporting procurement processes, including purchase orders and supplier documentation.

Maintaining accurate business records and databases.

Office Coordination

Ordering and managing office supplies, stationery and kitchen consumables.

Coordinating office maintenance and service providers.

Managing uniform requirements and office inventory records.

Assisting staff with general administration requirements.

About You

To be successful in this role, you will have:

Previous experience in a reception, administration or office support position.

Strong Microsoft Office skills, including Outlook, Word, Excel and Teams.

Excellent verbal and written communication skills.

Strong organisational skills with the ability to manage multiple priorities.

High attention to detail and accuracy.

A professional presentation and customer-focused approach.

The ability to work both independently and as part of a team.

A current driver's licence.

What We Offer

A supportive and friendly team environment.

Variety in your day with exposure to multiple areas of the business.

Opportunity to work with a well-established and growing mining and civil construction contractor.