Administration assistant (Junior/entry level)

RECS Group Australia; Young; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Permanent full-time

On-the-job training

Career development

Supportive team environment

Job summary

RECS Group Australia is seeking an Administration Assistant to join our Young office. This entry-level role supports day-to-day coordination across civil construction and environmental projects, with training provided.

You will handle calls, greet visitors, data entry, invoicing support, and document control while learning MYOB and Microsoft 365. A reliable, detail-focused candidate with a positive attitude will thrive in our supportive team.

Qualifications

• Reliable, punctual and well organised in a busy office.
• Positive attitude and willingness to learn.
• Confident, professional communication and attention to detail.
• Ability to manage multiple tasks and follow instructions.
• Comfortable with computers and learning new systems (Word, Excel, Outlook).
• Current Class C Driver Licence.

Responsibilities

• Answer telephone calls and assist with general enquiries.
• Welcoming visitors, customers and suppliers.
• Data entry, filing, scanning and document control.
• Assist with accounts payable/receivable and timesheets.
• Enter purchase orders, invoices and project information.
• Maintain employee, plant and fleet records.

Skills

Reliability & punctuality

Organisational skills

Professional communication

Attention to detail

Multitasking

Computer literacy (MS Word, Excel, Out

Independent and team work

Confidentiality

Driver licence (Class C)

Tools

MYOB

Microsoft 365

Deputy

Job description

Administration assistant (Junior/entry level)

ADMINISTRATION ASSISTANT – ENTRY LEVEL / JUNIOR

Permanent Full-Time | Monday to Friday | Young, NSW

RECS Group Australia is seeking a reliable and enthusiastic Administration Assistant to join our team at our Young office.

This is an excellent entry-level opportunity for someone looking to begin or develop a career in business administration. Previous office experience is helpful but not essential, as training and support will be provided.

Recent school leavers and applicants seeking their first professional office position are encouraged to apply.

ABOUT THE ROLE

You will support our administration and management teams with the day-to-day coordination of our civil construction and environmental projects.

Your responsibilities will include:

• Answering telephone calls and assisting with general enquiries
• Welcoming visitors, customers and suppliers
• Data entry, filing, scanning and document control
• Assisting with accounts payable and accounts receivable
• Entering timesheets, purchase orders, invoices and project information
• Maintaining employee, plant and fleet records
• Assisting with staff onboarding and training records
• Supporting workplace health, safety, environmental and quality administration
• Preparing basic correspondence, spreadsheets and project documents
• Ordering office supplies and assisting with general office organisation
• Providing administrative support to management, supervisors and project teams
• Completing other general administration duties as required

ABOUT YOU

We are looking for someone who:

• Is reliable, punctual and well organised
• Has a positive attitude and a willingness to learn
• Communicates confidently and professionally
• Has good attention to detail
• Can manage multiple tasks and follow instructions
• Is comfortable using computers and learning new systems
• Has basic knowledge of Microsoft Word, Excel and Outlook
• Can work independently and as part of a team
• Understands the importance of confidentiality
• Holds a current Class C Driver Licence

Experience using MYOB, Microsoft 365, Deputy or similar business systems would be advantageous but is not essential.

WHAT WE OFFER

• Permanent, full-time employment
• Monday-to-Friday working hours
• On-the-job training and ongoing support
• Exposure to a broad range of business administration activities
• Opportunities to develop skills in accounts, payroll, HR, project administration and HSEQ compliance
• The opportunity to build a long-term career with an established and growing regional company
• A supportive and friendly team environment