Administration Coordinator

Ampcontrol; Newcastle-Maitland; Vor Ort; AUD 55.000 - 75.000; Vollzeit

Zusammenfassung

Ampcontrol is seeking an Administration Coordinator to support engineering and project management teams on major power infrastructure projects in NSW. You will help keep information flowing, manage documentation, and coordinate meetings and milestones across multiple projects.

You will work with engineers, suppliers and offshore manufacturing teams to track progress, prepare reports and drive efficient handovers from design through to delivery.

Qualifikationen

• Experience in project administration or business support, preferably within engineering, construction or infrastructure.
• Strong organisational, time management and communication skills.
• Experience managing documentation, registers, reports and project management systems.
• Proficiency in Microsoft Office; ability to learn new systems quickly.

Aufgaben

• Provide administrative and coordination support to Engineering and Project Management teams across multiple projects.
• Coordinate meetings, prepare minutes, maintain action registers and follow up on outstanding deliverables.
• Manage project documentation, engineering drawings, document registers and approvals.
• Assist with project schedules, progress tracking, reporting and milestone coordination.
• Liaise with suppliers, procurement teams and offshore manufacturing facilities to track documentation and delivery updates.
• Support project handover, close-out documentation and continuous improvement initiatives.

Kenntnisse

Organisational skills

Communication skills

Time management

Stakeholder coordination

Ausbildung

Certificate or Diploma in Business Administration / Project Management

Tools

Microsoft Office

Project management systems

Jobbeschreibung

We are seeking an Administration Coordinator to play a key role in delivering critical power electrical infrastructure projects. Working alongside our Engineering and Project Management teams, you’ll help keep projects organised, information flowing and key deliverables on track.

This is a varied coordination role where you’ll work with engineers, project managers, suppliers, offshore manufacturing teams and site personnel across multiple projects. From document control and progress reporting to meeting coordination and procurement support, you’ll help ensure projects run efficiently from design through to delivery and handover.

Key Responsibilities

• Provide administrative and coordination support to Engineering and Project Management teams across multiple projects.
• Coordinate meetings, prepare minutes, maintain action registers and follow up on outstanding deliverables.
• Manage project documentation, engineering drawings, document registers and approvals.
• Assist with project schedules, progress tracking, reporting and milestone coordination.
• Liaise with suppliers, procurement teams and offshore manufacturing facilities to track documentation and delivery updates.
• Support project handover, close-out documentation and continuous improvement initiatives.

About You

You’re a proactive and highly organised individual who enjoys keeping projects moving and bringing people together. With strong attention to detail and excellent communication skills, you can manage competing priorities and work effectively with a range of stakeholders.

You’ll ideally bring:

• Experience in project administration, coordination or business support, preferably within engineering, construction or infrastructure.
• Strong organisational, time management and communication skills.
• Confidence managing documentation, registers, reports and project management systems.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• A collaborative approach, initiative and a commitment to accuracy and quality.
• A certificate or diploma in business administration, project management or a related discipline is desirable.