Project Coordinator

PCP Solutions Pty Ltd; Toowoomba Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Career development

Professional development opportunities

Competitive remuneration

Job summary

PCP Solutions Pty Ltd in Australia is seeking an experienced Project Coordinator to support end-to-end project delivery in civil construction, with a strong focus on contracts administration, HSE, procurement and project administration.

You will work closely with the Project Manager and site team to keep project documentation, commercial processes and day-to-day activities organised and on track, managing multiple priorities and taking ownership of responsibilities.

Qualifications

• Experience in civil construction projects.
• Understanding of contracts administration and procurement processes.
• Strong HSE compliance knowledge in construction.

Responsibilities

• Assist with subcontractor agreements and purchase orders.
• Track progress claims, variations and payment schedules.
• Maintain project commercial registers and documentation.
• Assist with procurement of materials, plant and services.
• Coordinate onboarding, licences, and training to ensure site compliance.
• Prepare monthly reports and project updates.
• Liaise with clients, subcontractors and suppliers.

Skills

Contract management

HSE compliance

Procurement

Documentation control

MS Office

Project coordination

Communication

Tools

Lucidity

Microsoft Office

Job description

We are seeking an experienced, motivated and highly organised Project Coordinator to join our growing civil construction team.

This is a hands-on role providing end-to-end support across project delivery, with a strong focus on Contracts Administration, Health, Safety & Environment (HSE), procurement, compliance and project administration.

Working closely with the Project Manager and site team, you will play an important role in keeping project documentation, commercial processes, compliance requirements and day-to-day project activities organised and on track.

This position would suit someone who enjoys working in a fast-paced construction environment, can confidently manage multiple priorities and takes ownership of their responsibilities.

About the Role

We are seeking an experienced, motivated and highly organised Project Coordinator to join our growing civil construction team.

This is a hands-on role providing end-to-end support across project delivery, with a strong focus on Contracts Administration, Health, Safety & Environment (HSE), procurement, compliance and project administration.

Working closely with the Project Manager and site team, you will play an important role in keeping project documentation, commercial processes, compliance requirements and day-to-day project activities organised and on track.

This position would suit someone who enjoys working in a fast-paced construction environment, can confidently manage multiple priorities and takes ownership of their responsibilities.

Key Responsibilities

Contracts Administration

• Assist with the preparation, review and administration of subcontractor agreements and purchase orders.
• Track and process subcontractor progress claims, variations and payment schedules.
• Maintain project commercial registers and supporting documentation.
• Assist with procurement of materials, plant and subcontractor services.
• Liaise with suppliers and subcontractors regarding pricing, documentation, delivery requirements and project needs.
• Assist with cost tracking, forecasting and project reporting.
• Ensure commercial documentation is accurately filed and maintained throughout the project lifecycle.

Health, Safety & Environment

• Assist with maintaining compliance with company, client and legislative HSE requirements.
• Prepare, maintain and distribute project safety and environmental documentation.
• Assist with SWMS, toolbox talks, inspections, audits and incident documentation.
• Coordinate worker, subcontractor and plant onboarding and inductions.
• Monitor licences, competencies, training and site compliance requirements.
• Maintain HSE registers, records and reporting.
• Work closely with site personnel to ensure project compliance requirements are maintained.

Project Coordination & Administration

• Provide day-to-day support to the Project Manager, supervisors and wider site team.
• Maintain project schedules, action registers, correspondence and document control.
• Prepare meeting agendas, minutes and follow up outstanding actions.
• Assist with preparation of monthly reports, project updates and client documentation.
• Coordinate project records, timesheets, dockets and supporting documentation.
• Liaise with clients, subcontractors, suppliers and other project stakeholders.
• Assist with general project mobilisation, site establishment and close-out requirements.

Team Support

• Provide guidance and support to the Junior Contracts Administrator.
• Assist with workload coordination and project administration priorities.
• Promote a positive, organised and collaborative working environment.

About You

• Previous experience as a Project Coordinator, Contracts Administrator or Project Administrator, preferably within civil construction.
• A sound understanding of construction contracts, procurement and project administration processes.
• Demonstrated knowledge of HSE and compliance requirements within the construction industry.
• Strong organisational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a high level of accuracy.
• Strong document control and record-keeping skills.
• Confidence communicating with clients, subcontractors, suppliers and site personnel.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Experience with construction/project management systems.
• Experience using Lucidity will be highly regarded.
• A proactive attitude with the ability to work independently and as part of a project team.

What We Offer

• Full-time position within a growing civil construction business.
• Diverse role with exposure to both commercial and operational aspects of project delivery.
• Opportunity to work closely with experienced Project Managers and site personnel.
• Supportive and practical team environment.
• Opportunity for professional development and career progression.
• Competitive remuneration based on experience.