Junior Project Coordinator

SKS Technologies; City of Melbourne; On-site; AUD 50,000 - 62,000; Full time

Job summary

SKS Technologies in Melbourne, Australia, is seeking a proactive Junior Administrator / Trainee Project Coordinator to support our Client Services teams with day-to-day coordination and commercial administration. This entry-level role suits organized individuals who enjoy working with clients, team members and suppliers.

You'll gain hands-on exposure to labour scheduling, purchase orders, client reporting, and invoicing while learning company processes and contributing to project success.

Qualifications

• 0-2 years' experience in administration, coordination, or operations support
• Comfortable working with purchase orders, invoices, and basic financial data
• Excellent attention to detail and organisational skills
• Confident communicator (written and verbal)
• Proficient in Microsoft 365 applications

Responsibilities

• Raise and manage purchase orders in line with approvals and budgets
• Schedule labour (internal staff and subcontractors) and coordinate availability
• Match supplier invoices to purchase orders and delivery records
• Assist with creating client invoices and supporting billing processes
• Prepare and issue client reports and service / progress updates
• Coordinate meetings, track actions, and maintain project documentation
• Maintain accurate records in SharePoint, Teams, and internal systems

Skills

Strong organisational skills

Written and verbal communication

Microsoft 365 proficiency

Education

Certificate IV in Business, Administration, or Project Management

Tools

Microsoft 365 (Outlook, Word, Excel, Teams)

SharePoint

Job description

We're looking for a proactive Junior Administrator / Trainee Project Coordinator to support our Client Services teams with day-to-day coordination and commercial administration. This is an entry-level role ideal for someone who enjoys being organised and working with clients, team members and suppliers.

Youll play a key role in labour scheduling, purchase orders, client reporting, and invoicing, while gaining hands-on exposure to company processes.

Key Responsibilities

Raise and manage purchase orders in line with approvals and budgets

Schedule labour (internal staff and subcontractors) and coordinate availability

Match supplier invoices to purchase orders and delivery records

Assist with creating client invoices and supporting billing processes

Prepare and issue client reports and service / progress updates

Coordinate meetings, track actions, and maintain project documentation

Maintain accurate records in SharePoint, Teams, and internal systems

About You

0-2 years' experience in administration, coordination, or operations support

Comfortable working with purchase orders, invoices, and basic financial data

Strong organisational skills with excellent attention to detail

Confident communicator (written and verbal)

Proficient in Microsoft 365 (Outlook, Excel, Teams, Word)

Reliable, proactive, and keen to learn

Desirable (but not essential):

Experience scheduling labour or working in a project-based environment

Exposure to invoicing, job costing, or finance/ERP systems

Certificate IV in Business, Administration, or Project Management (or working towards)

What We Offer

Hands-on exposure to projects, clients, and commercial operations

Supportive team environment with on-the-job learning

Clear development pathway into project coordination or operations roles