Jewellery Inventory & Administrative Coordinator

Kate & Kole Pty Ltd; Newcastle; On-site; AUD 55,000 - 75,000; Full time

Job summary

Kate & Kole in Newcastle is seeking a highly organized administration professional to support ordering, inventory and daily paperwork for our fine jewellery production. You will work with the Manufacturing Manager to ensure jewellers have correct components and up-to-date documentation.

You’ll handle supplier orders, stock checks and data entry across systems with a strong eye for detail, accuracy and timely task completion. Jewellery experience is not required and training is provided.

Qualifications

• You have experience in administration, purchasing support, inventory coordination or another role where accuracy is essential.
• You have excellent attention to detail and naturally check your work.
• You're confident with spreadsheets, data entry and numerical information.
• You enjoy keeping records organised, accurate and up to date.
• You can manage competing priorities while keeping track of outstanding tasks.
• You communicate clearly and professionally with colleagues and suppliers.
• You're comfortable asking questions, checking specifications and flagging anything that doesn't look right.
• You learn new systems quickly and enjoy improving how everyday tasks are managed.

Responsibilities

• Order jewellery components from suppliers using detailed job specifications and guidance from the Manufacturing Manager.
• Prepare and update daily job documentation for our jewellers and sales teams.
• Receive and check incoming components against purchase orders, confirming quantities and specifications.
• Enter and maintain accurate inventory, order and pricing information across our systems.
• Raise and track purchase orders, follow up deliveries and flag delays or discrepancies.
• Monitor stock levels and coordinate reordering with the Manufacturing Manager.
• Keep supplier records, correspondence and filing organised and up to date.
• Assist with stocktakes, reporting and administrative projects.
• Provide reliable day-to-day administrative support to the Manufacturing Manager and jewellery team.

Skills

Attention to detail

Data entry

Time management

Communication

Problem solving

Tools

Excel

Inventory systems

Job description

Kate & Kole in Newcastle is seeking a highly organized administration professional to support ordering, inventory and daily paperwork for our fine jewellery production. You will work with the Manufacturing Manager to ensure jewellers have correct components and up-to-date documentation.

You’ll handle supplier orders, stock checks and data entry across systems with a strong eye for detail, accuracy and timely task completion. Jewellery experience is not required and training is provided.