Inventory Assistant

Kate & Kole Pty Ltd; Newcastle; Vor Ort; AUD 55.000 - 75.000; Vollzeit

Zusammenfassung

Kate & Kole in Newcastle is seeking a highly organized administration professional to support ordering, inventory and daily paperwork for our fine jewellery production. You will work with the Manufacturing Manager to ensure jewellers have correct components and up-to-date documentation.

You’ll handle supplier orders, stock checks and data entry across systems with a strong eye for detail, accuracy and timely task completion. Jewellery experience is not required and training is provided.

Qualifikationen

• You have experience in administration, purchasing support, inventory coordination or another role where accuracy is essential.
• You have excellent attention to detail and naturally check your work.
• You're confident with spreadsheets, data entry and numerical information.
• You enjoy keeping records organised, accurate and up to date.
• You can manage competing priorities while keeping track of outstanding tasks.
• You communicate clearly and professionally with colleagues and suppliers.
• You're comfortable asking questions, checking specifications and flagging anything that doesn't look right.
• You learn new systems quickly and enjoy improving how everyday tasks are managed.

Aufgaben

• Order jewellery components from suppliers using detailed job specifications and guidance from the Manufacturing Manager.
• Prepare and update daily job documentation for our jewellers and sales teams.
• Receive and check incoming components against purchase orders, confirming quantities and specifications.
• Enter and maintain accurate inventory, order and pricing information across our systems.
• Raise and track purchase orders, follow up deliveries and flag delays or discrepancies.
• Monitor stock levels and coordinate reordering with the Manufacturing Manager.
• Keep supplier records, correspondence and filing organised and up to date.
• Assist with stocktakes, reporting and administrative projects.
• Provide reliable day-to-day administrative support to the Manufacturing Manager and jewellery team.

Kenntnisse

Attention to detail

Data entry

Time management

Communication

Problem solving

Tools

Excel

Inventory systems

Jobbeschreibung

We're looking for a highly organised, detail-focused administrator to support the ordering, inventory and daily paperwork behind our fine jewellery production. Working closely with our Manufacturing Manager, you'll ensure our jewellers have the correct components, accurate information and job documentation they need. From placing supplier orders and checking incoming stock to updating spreadsheets and maintaining records, your work will help keep our studio running smoothly. This is an administration-focused role suited to someone who enjoys working with detailed information, numbers and systems. You'll take pride in getting things right, checking the small details and following tasks through to completion. Jewellery experience is not required. We'll teach you about our pieces, components and processes.

Key responsibilities

Order jewellery components from suppliers using detailed job specifications and guidance from the Manufacturing Manager.

Prepare and update daily job documentation for our jewellers and sales teams.

Receive and check incoming components against purchase orders, confirming quantities and specifications.

Enter and maintain accurate inventory, order and pricing information across our systems.

Raise and track purchase orders, follow up deliveries and flag delays or discrepancies.

Monitor stock levels and coordinate reordering with the Manufacturing Manager.

Keep supplier records, correspondence and filing organised and up to date.

Assist with stocktakes, reporting and administrative projects.

Provide reliable day-to-day administrative support to the Manufacturing Manager and jewellery team.

About you

You have experience in administration, purchasing support, inventory coordination or another role where accuracy is essential.

You have excellent attention to detail and naturally check your work.

You're confident with spreadsheets, data entry and numerical information.

You enjoy keeping records organised, accurate and up to date.

You can manage competing priorities while keeping track of outstanding tasks.

You communicate clearly and professionally with colleagues and suppliers.

You're comfortable asking questions, checking specifications and flagging anything that doesn't look right.

You learn new systems quickly and enjoy improving how everyday tasks are managed.

About us

Kate & Kole is an Australian-made, female-founded fine jewellery studio specialising in engagement rings, wedding bands and meaningful pieces. Based in Newcastle, we're guided by sustainability, ethical transparency and thoughtful design, blending modern technology with traditional jewellery-making practices.

Founded by friends Sara and Madalynne in 2015, Kate & Kole began as a side project from home and has grown into an Australian-born international brand. We pride ourselves on making almost everything ourselves, from our studios in Newcastle and Brisbane. In 2026, we launched Kate & Kole in New York with Australian Design Curators, We Wear Australian.

Employee experience is our north star. We pride ourselves on creating a supportive and caring working environment, and we invest in helping our people learn, grow and thrive. Our Culture Code shapes how we work together, built on six key values: Respect & Kindness, Honesty & Openness, Creativity & Curiosity, Responsibility & Integrity, Collaboration & Support, and Sustainability & Purpose.