Finance & Operations Administrator

Kate & Kole Pty Ltd; Newcastle; On-site; AUD 70,000 - 100,000; Full time

Job summary

Kate & Kole Pty Ltd in Newcastle is seeking a Finance & Business Administrator to keep accounts, payroll and daily admin running smoothly. This hands-on role offers ownership across financial processes and close collaboration with the senior leadership team and external advisers.

You will manage day-to-day bookkeeping in Xero, process payroll, and prepare financial reports. The ideal candidate enjoys precision, is comfortable handling confidential data, and has experience with Shopify and

Qualifications

• Experience in a similar role within a small or medium-sized business.
• Strong attention to detail and confidence with numbers and spreadsheets.
• Ability to manage deadlines and keep records accurate and organised.
• Experience with Shopify and Xero would be helpful, as would bookkeeping or payroll qualifications.

Responsibilities

• Managing day-to-day bookkeeping in Xero, including invoices, reconciliations, Shopify payments and refunds.
• Preparing supplier payments and monitoring upcoming financial commitments.
• Processing payroll accurately and on time, including timesheets, leave, allowances and reimbursements.
• Coordinating payroll reporting, superannuation, payroll tax and annual reconciliations.
• Preparing financial reports and working with external accountants on month-end, year-end and BAS information.
• Maintaining employee records and preparing approved employment documents.
• Supporting recruitment, onboarding and employee review administration.
• Coordinating insurance, renewals, business records and other practical arrangements.
• Documenting processes and finding ways to make everyday tasks simpler and more reliable.

Skills

Attention to detail

Numeracy

Communication

Ownership

Education

Bookkeeping or payroll qualification

Accounting qualification (desirable)

Tools

Xero

Shopify

Job description

Kate & Kole Pty Ltd in Newcastle is seeking a Finance & Business Administrator to keep accounts, payroll and daily admin running smoothly. This hands-on role offers ownership across financial processes and close collaboration with the senior leadership team and external advisers.

You will manage day-to-day bookkeeping in Xero, process payroll, and prepare financial reports. The ideal candidate enjoys precision, is comfortable handling confidential data, and has experience with Shopify and