Hybrid Office & Operations Manager

Rhombus Enterprises Pty Ltd; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Close-Knit Team Environment

Hybrid Working

Direct Access to Leadership

Greater Responsibility

Job summary

Rhombus Enterprises Pty Ltd, based in Sydney, seeks an Operations Coordinator to manage day-to-day admin and office operations under the Chief Strategy & Operating Officer. You will coordinate office systems, facilities, records and service standards to support efficient daily operations.

You will liaise with executives, advisers and teams, assist HR with recruitment, onboarding and performance review processes, and coordinate meetings, travel and security.

Qualifications

• AQF Associate Degree or Diploma in Business Administration or related field, or 3+ years’ experience.
• Demonstrated office management experience, preferably in professional services.
• Experience with Australian Services Financial Licensees (ACL) and compliance.
• Experience coordinating facilities, records and office expenditure.
• Strong organisational and problem-solving skills.
• Knowledge of WHS, privacy and information security requirements.
• Excellent communication and stakeholder management.
• High discretion and attention to detail.

Responsibilities

• Plan, review and improve office services, administrative systems, procedures and service standards.
• Coordinate daily office operations, facilities, workspaces, equipment and supplies.
• Manage office records, correspondence, invoices, expenses and reporting with finance and HR.
• Liaise with executives, advisers and service providers to coordinate office activities.
• Assist HR with recruitment, onboarding, leave, training and performance reviews.
• Coordinate meetings, travel, events, access, security and business continuity.
• Ensure operations comply with legislation, policies and WHS/information security.
• Provide administrative support to senior management and assist with special projects.

Skills

Office management

Stakeholder management

Recruitment coordination

Document management

Work health and safety

Communication

MS 365

Education

AQF Associate Degree

Tools

Microsoft 365

Job description

Rhombus Enterprises Pty Ltd, based in Sydney, seeks an Operations Coordinator to manage day-to-day admin and office operations under the Chief Strategy & Operating Officer. You will coordinate office systems, facilities, records and service standards to support efficient daily operations.

You will liaise with executives, advisers and teams, assist HR with recruitment, onboarding and performance review processes, and coordinate meetings, travel and security.