Office Manager

Rhombus Enterprises Pty Ltd; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Close-Knit Team Environment

Hybrid Working

Direct Access to Leadership

Greater Responsibility

Job summary

Rhombus Enterprises Pty Ltd, based in Sydney, seeks an Operations Coordinator to manage day-to-day admin and office operations under the Chief Strategy & Operating Officer. You will coordinate office systems, facilities, records and service standards to support efficient daily operations.

You will liaise with executives, advisers and teams, assist HR with recruitment, onboarding and performance review processes, and coordinate meetings, travel and security.

Qualifications

• AQF Associate Degree or Diploma in Business Administration or related field, or 3+ years’ experience.
• Demonstrated office management experience, preferably in professional services.
• Experience with Australian Services Financial Licensees (ACL) and compliance.
• Experience coordinating facilities, records and office expenditure.
• Strong organisational and problem-solving skills.
• Knowledge of WHS, privacy and information security requirements.
• Excellent communication and stakeholder management.
• High discretion and attention to detail.

Responsibilities

• Plan, review and improve office services, administrative systems, procedures and service standards.
• Coordinate daily office operations, facilities, workspaces, equipment and supplies.
• Manage office records, correspondence, invoices, expenses and reporting with finance and HR.
• Liaise with executives, advisers and service providers to coordinate office activities.
• Assist HR with recruitment, onboarding, leave, training and performance reviews.
• Coordinate meetings, travel, events, access, security and business continuity.
• Ensure operations comply with legislation, policies and WHS/information security.
• Provide administrative support to senior management and assist with special projects.

Skills

Office management

Stakeholder management

Recruitment coordination

Document management

Work health and safety

Communication

MS 365

Education

AQF Associate Degree

Tools

Microsoft 365

Job description

Rhombus Enterprises Pty Ltd – Sydney CBD NSW

Rhombus Enterprises is a leading Professional Services provider in Australia's financial services landscape, headquartered in Sydney with a proud national footprint.

We operate across three key business lines: AFS Licensing, mortgage broking and asset management. Collectively, we support ~500 self-employed financial advice professionals, provide institutional licensing services to Australia's largest Wealth Management business, and manage over $1b of assets for clients across Australia.

What we offer

At Rhombus Enterprises, we foster a supportive and rewarding work environment where you can thrive. You will benefit from:

• A Close-Knit Team Environment: Enjoy a more personal and supportive work atmosphere where team members support each other.
• Greater Responsibility: Opportunity to take on a variety of tasks and responsibilities, enhancing your skills and experience.
• Direct Access to Leadership: Flat business structure, allowing for direct communication with the Executive Leadership Team
• Flexibility: Adaptable environment and hybrid working to allow a good work-life balance

About the job

Reporting to the Chief Strategy & Operating Officer, the primary purpose of the position is to coordinate and manage the day-to-day administrative and office operations of Rhombus Enterprises.

The role will coordinate office systems, personnel, facilities, records and service standards to support efficient day-to-day operations.

Key responsibilities

• Plan, review and improve office services, administrative systems, procedures and service standards.
• Coordinate daily office operations, facilities, workspaces, equipment and supplies.
• Manage office records, correspondence, invoices, expenses and reporting in coordination with finance and HR personnel.
• Liaise with executives, advisers, professional teams and service providers to coordinate office activities and resolve operational issues.
• Assist HR with coordination of personnel administration, including recruitment, onboarding, leave, training and performance review processes.
• Coordinate meetings, travel, events, workplace access, security and business continuity arrangements.
• Ensure office operations comply with applicable legislation, company policies and procedures, including work health and safety, privacy and information security requirements.
• Provide administrative support to senior management and assist with special projects from time to time.

What you will bring

• An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Management or a related field, or at least three years of relevant experience.
• Demonstrated office management experience, preferably in financial or professional services.
• Experience within the Australian Services Financial Licensees and ACL required.
• Experience coordinating facilities, records, suppliers and office expenditure.
• Strong organisational, prioritisation and problem-solving skills.
• Sound knowledge of work health and safety, privacy, information security and office compliance requirements.
• Strong communication and stakeholder management skills.
• High level of discretion, judgement and attention to detail.
• Proficiency in Microsoft 365 and office administration, document management and collaboration systems.

Rhombus Enterprises is committed to equity diversity and inclusion.

Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged to apply.