Hybrid Office Manager & Executive Support

SmartestEnergy Business Limited; Sydney; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary

Yearly bonuses

Paid parental leave

Birthday leave

Employee Assistance Program (SONDER)

Job summary

SmartestEnergy Australia seeks an experienced Office Manager to ensure the smooth operation of the office and support the executive team. The role is based in Sydney with a hybrid working arrangement and offers diverse admin responsibilities across contracts, events, travel, and facilities.

You will manage office supplies, onboarding/offboarding, insurance administration, calendar coordination, and liaise with building management, while contributing to ESG data collection and supporting

Qualifications

• Prior experience in an Office Management, Executive Assistant or Team Assistant role in a fast-paced environment.
• Ideally 1–5 years' experience in a similar role.

Responsibilities

• Office Administration and stationery/orders, mail, access cards, attendance reporting, onboarding/offboarding.
• Contract management for commercial contracts.
• Collation of data for ESG reporting with Finance and relevant teams.
• Prepare Minutes for Executive/Leadership Meetings.
• Book hotel and travel for staff and Exco members, manage POs.
• Coordinate meetings and room bookings for senior management.
• Arrange external meetings with parties (date, time, location).
• Identify and book venues for internal/external events within budget.
• Prepare pre-meeting materials and agendas.
• Executive PA tasks: drafting letters, slides, and agendas.
• Office setup/fit-out alongside Office Management Committee.
• Manage Directors’ liability and general company insurances.
• Liaise with building managers for access cards and related items.
• Accounts Payable administration and corporate card/expenses.

Skills

Office management

Executive assistant

Team assistant

Job description

SmartestEnergy Australia seeks an experienced Office Manager to ensure the smooth operation of the office and support the executive team. The role is based in Sydney with a hybrid working arrangement and offers diverse admin responsibilities across contracts, events, travel, and facilities.

You will manage office supplies, onboarding/offboarding, insurance administration, calendar coordination, and liaise with building management, while contributing to ESG data collection and supporting