Front Office & Admin Officer - Dept of Management

University of Melbourne; Melbourne; Sur place; AUD 83 000 - 96 000; Plein temps

Avantages offerts par ce poste

17% superannuation

Salary packaging

Health and wellbeing programs

Professional development opportunities

Résumé du poste

The University of Melbourne invites applications for a Full-time, fixed-term Department Support Officer within the Faculty of Business and Economics. This central front-of-office role covers facilities, finance, HR, and department activities, supporting teaching and research in management and marketing.

You will coordinate visitors, processes, and core administration to keep a leading department running. The role offers development opportunities in a collaborative team culture.

Qualifications

• Hold a relevant degree or bring an equivalent combination of education, training, and administrative experience.
• Communicate clearly in writing and speech, building positive relationships with a diverse range of stakeholders.
• Demonstrate a strong customer service focus, responding promptly and helpfully to enquiries and competing demands.
• Use well-developed organisational skills to take initiative, manage multiple tasks, and prioritise effectively under pressure.
• Work both independently and collaboratively, contributing to a supportive team delivering high-quality departmental services.
• Learn new software systems quickly, applying problem-solving skills to improve processes and maintain accurate digital records.

Responsabilités

• Act as the primary contact for staff, students, and visitors, providing accurate advice on policies and processes.
• Coordinate visitor logistics and department seminars, including travel, registrations, venues, catering, promotion, and on-the-day support.
• Monitor and maintain facilities, building access, room bookings, office allocations, equipment, furniture, and shared resources and supplies.
• Administer core financial processes, including purchasing, reimbursements, invoice payments, and accurate recording of departmental activities.
• Support recruitment, onboarding, newsletters, mailing lists, websites, and improvement projects as directed by the Operations Manager.

Connaissances

Customer service

Clear communication

Initiative

Organisational skills

Teamwork

Formation

Relevant degree or equivalent

Description du poste

The University of Melbourne invites applications for a Full-time, fixed-term Department Support Officer within the Faculty of Business and Economics. This central front-of-office role covers facilities, finance, HR, and department activities, supporting teaching and research in management and marketing.

You will coordinate visitors, processes, and core administration to keep a leading department running. The role offers development opportunities in a collaborative team culture.