Department Operations & Visitor Support Officer

UOM University of Melbourne; Parkville; On-site; AUD 83,000 - 96,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health programs

Academic Women

LinkedIn Learning

Diversity inclusion support

Job summary

University of Melbourne is seeking a supported Administrative Officer in a fixed-term 6‑month role within the Department of Management and Marketing. This full‑time position focuses on delivering high-quality departmental services and smooth visitor and staff experiences.

You will coordinate seminars and logistics, manage facilities and purchasing processes, and assist with recruitment and communications. A relevant degree or equivalent experience is required, with strong communication and

Qualifications

• Hold a relevant degree or equivalent mix of education and experience.
• Clear written and verbal communication with diverse stakeholders.
• Strong customer service focus and prompt enquiry handling.
• Well-developed organisational skills; manage multiple tasks under pressure.
• Work independently and with a team; learn new software quickly.

Responsibilities

• Act as primary contact for visitors, staff and students; advise on policies.
• Coordinate visitor logistics and department seminars; travel, venues, catering, on‑the‑day support.
• Monitor facilities, room bookings, office allocations and shared resources.
• Administer purchasing, reimbursements, invoices and record keeping.
• Support recruitment, onboarding, newsletters and departmental projects as directed.

Skills

Customer service

Communication

Organisational skills

Prioritisation

Teamwork

Multi-tasking

Education

Relevant degree

Job description

University of Melbourne is seeking a supported Administrative Officer in a fixed-term 6‑month role within the Department of Management and Marketing. This full‑time position focuses on delivering high-quality departmental services and smooth visitor and staff experiences.

You will coordinate seminars and logistics, manage facilities and purchasing processes, and assist with recruitment and communications. A relevant degree or equivalent experience is required, with strong communication and